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Enable MTD and connect QuickBooks to HMRC for accountants

From April 2019, all eligible UK VAT-registered businesses will have to keep their financial records in a digital form and submit their VAT returns using approved software. Find out whether you are eligible here.

This article is for accountants who are eligible, or have clients who are eligible for Making Tax Digital (MTD) or signed up for MTD voluntarily.

Once you have set up an agent services account, you're required to authorise QuickBooks to interact with HMRC in order to submit VAT returns on your clients' behalf.

Follow these steps to enable MTD and authorise QuickBooks to interact with HMRC:

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  1. Go to the Gear icon, then Account and settings.
  2. Select Advanced and go to the Making Tax Digital for your clients section.
  3. Select Learn how to connect button.
  4. On the next page, read the requirements.
  5. Select Let's go if you have set up your agent services account. If not, select Create an Agent Services Account.
  6. When your agent services account has been created, select Sign in with Agent Services Account.
  7. On the HMRC page, click on Continue to proceed with the authorisation process.
  8. Enter your Government Gateway user ID and password, and click on Sign in.
  9. Once your sign in details have been authenticated, you will be asked to grant authority. Click on Grant authority to complete the process to authorise QuickBooks to interact with HMRC.
  10. Once you have completed these steps to connect your firm to HMRC, you will find a confirmation message. Do not close your browser until you see this message, it may take a few minutes. When you are ready, you can click on Choose a client which takes you back to your client dashboard where you can select a client eligible for MTD.

Note: If you are prompted with an error message after granting authority, log out of QuickBooks, clear your browser's cache and cookies and attempt the steps again.

Make sure that you are using the new account service agent credentials that were provided in the user ID and password fields. If these fields are being auto populated, delete the credentials and manually re-enter them.

If you use Your Books in QuickBooks Online for Accountant to prepare and manage your firm's VAT returns, you must authorise QuickBooks to interact with HMRC with Your Books. This is a separate process to authorising QuickBooks to interact with HMRC for your client files.

  1. Login to your QuickBooks for Accountant file.
  2. On the left menu, click on Your Books.
  3. Click on the Gear icon, followed by Company Settings.
  4. Click on Advanced on the left menu, expand Making Tax Digital for your firm's books.
  5. Select Learn how to connect and follow the onscreen instructions to complete the steps. Note: Use your Government Gateway ID.

*QuickBooks MTD software currently supports Standard, Cash and Flat Rate schemes. QuickBooks Bridging Software supports Standard and Cash schemes. Annual submissions are not currently supported but will be coming soon. Businesses whose home currency is not GBP are currently not supported for MTD.


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