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Senior Explorer **

How to record a bill without adding it to Accounts Payable but other payable account?

How do I record a bill by not adding it to Accounts Payable but to other payable account?

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Best answer 09-16-2019

Accepted Solutions
QuickBooks Team

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Let me welcome you first to the Intuit Community, Arzini.


Recording a bill using the other payable account can easily be done in QuickBooks. Let’s toggle the A/P Account used on the entry.

 

  1. Tap the Vendors menu at the top to choose the Enter Bills tab.
  2. On the Bill page, go to the A/P Account section and click the drop-down to select the correct account.
  3. Enter the payee by clicking the Vendor drop-down and type in the correct date of the transaction.
  4. Fill in the remaining fields.
  5. Once done, click on Save & Close.
    bills.png bills1.png bills2.png

After following these steps, you’ll see the transaction is already posted to the other payable account. You can go to the Chart of Accounts page to view it.

 

I want to ensure you’ll get to hear the latest QuickBooks innovations, so I’m sending a link to view the details: Small Business & Self-Employed.


If you have any clarifications or questions about QuickBooks, click the Reply button to leave a comment. I’ll pop right back in to help. Wishing you the best.

 

View solution in original post

QuickBooks Team

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Hi Arzini,

 

To show the A/P account drop-down menu on the bills, you'll need to turn on the Multicurrency feature. Then, create a vendor with a different currency. Please note that once the feature is enabled, you can no longer turn it off.

 

Here are the steps:

  1. Click Edit located at the top and select Preferences.
  2. Select Multiple Currencies on the left menu and click the Company Preferences tab.
  3. Choose Yes, I use more than one currency and then read the pop-up and click Yes if you agree.
  4. Select your home currency and click OK.

Once done, create a new vendor with a different currency. See sample screenshot below:

 

Then, open a bill and you'll see the A/P Account drop-down menu. 

 

If there's anything else you need, please let us know. We're always around to help you some more. Thanks.

View solution in original post

6 REPLIES 6
QuickBooks Team

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Let me welcome you first to the Intuit Community, Arzini.


Recording a bill using the other payable account can easily be done in QuickBooks. Let’s toggle the A/P Account used on the entry.

 

  1. Tap the Vendors menu at the top to choose the Enter Bills tab.
  2. On the Bill page, go to the A/P Account section and click the drop-down to select the correct account.
  3. Enter the payee by clicking the Vendor drop-down and type in the correct date of the transaction.
  4. Fill in the remaining fields.
  5. Once done, click on Save & Close.
    bills.png bills1.png bills2.png

After following these steps, you’ll see the transaction is already posted to the other payable account. You can go to the Chart of Accounts page to view it.

 

I want to ensure you’ll get to hear the latest QuickBooks innovations, so I’m sending a link to view the details: Small Business & Self-Employed.


If you have any clarifications or questions about QuickBooks, click the Reply button to leave a comment. I’ll pop right back in to help. Wishing you the best.

 

View solution in original post

Senior Explorer **

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Hello Rasa-LilaM,

 

Thank you for the welcome.

 

I am using QuickBooks Accountant 2019 but I don't see an Account drop-down on top whenever I go to Enter Bills. Attached is the screenshot. 

 

 

QuickBooks Team

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Hi Arzini,

 

To show the A/P account drop-down menu on the bills, you'll need to turn on the Multicurrency feature. Then, create a vendor with a different currency. Please note that once the feature is enabled, you can no longer turn it off.

 

Here are the steps:

  1. Click Edit located at the top and select Preferences.
  2. Select Multiple Currencies on the left menu and click the Company Preferences tab.
  3. Choose Yes, I use more than one currency and then read the pop-up and click Yes if you agree.
  4. Select your home currency and click OK.

Once done, create a new vendor with a different currency. See sample screenshot below:

 

Then, open a bill and you'll see the A/P Account drop-down menu. 

 

If there's anything else you need, please let us know. We're always around to help you some more. Thanks.

View solution in original post

Senior Explorer **

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Hello 

 

QuickBooks Team

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Hello Arzani

 

It will show as separate currencies there is not a way to remove the currency sign. Can we just ask did you try in the chart of accounts setting up a second accounts payable account? You should be able to create a second accounts payable in the home currency and then on the bills where you want to use that once it is set you will have the option on the drop down and you can move those to the second home currency accounts payable instead of the foreign currency one(unless they are foreign currency transactions)they will still show separately on the report but will be the same currency.

 

Any questions just reply back to this post on the Community

 

Emma

Senior Explorer **

Re: How to record a bill without adding it to Accounts Payable but other payable account?

Thanks to Rasa-LilaM, RenjolynC and EmmaM  for the answers. You're all very helpful. The solution worked. I just edited the new A/P account (other currency) back into currency I use and all are in the same currency. Thanks!