I have a journal entry for payroll. I over payed myself so refunded the company the difference. I now can’t get the payment or refund to match with the journal entry.

richardtitchener · ‎June 09, 2021

GeorgiaC · ‎June 09, 2021

Thanks for confirming, richardtitchener

We don't recommend editing the payroll journals, so the best course of action would be to create an additional expense for the overpaid amount (+ New > Expense) on the date that this was paid out, and then create a deposit (+ New > Bank deposit) for the date that this was re-paid. You can select the default payroll wage expense account on the 'Category' field on the expense, and the 'Account' field on the bank deposit, to ensure the net impact is zero.

You can then exclude the original payment to yourself from the banking screen, rather than matching this, by selecting the checkbox to the left > scroll to the top > exclude. As the manual bank deposit should have the same date and amount as the re-payment, you should see the automated match to this on your bank feed.

Please get back to us below if you have any Q's!

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John C · ‎June 09, 2021

Hi richardtitchener Which payroll system are you using, standard or advanced?

richardtitchener · ‎June 09, 2021

I’m using standard QB’s payroll.

GeorgiaC · ‎June 09, 2021

Thanks for confirming, richardtitchener

We don't recommend editing the payroll journals, so the best course of action would be to create an additional expense for the overpaid amount (+ New > Expense) on the date that this was paid out, and then create a deposit (+ New > Bank deposit) for the date that this was re-paid. You can select the default payroll wage expense account on the 'Category' field on the expense, and the 'Account' field on the bank deposit, to ensure the net impact is zero.

You can then exclude the original payment to yourself from the banking screen, rather than matching this, by selecting the checkbox to the left > scroll to the top > exclude. As the manual bank deposit should have the same date and amount as the re-payment, you should see the automated match to this on your bank feed.

Please get back to us below if you have any Q's!

C_W_Question · ‎July 08, 2021

Hi Georgia,

What happens with the Journal that was created then? If I am not matching that off.

And if the overpayment has not been paid back yet, but instead will be taken from next months payroll, how do I process that.

Do I instead match the journal to the payment even and create a 'resolve difference' with a other payroll deduction linked to the employee? Will that automatically add the adjustment onto next months payroll.

Thanks

C

GeorgiaC · ‎July 08, 2021

Hi C_W_Question, thanks for joining this thread

If the overpayment is to be deduced from the next months' payroll, you can create a deduction category for this and apply it to the employee - did the initial payroll & journal include the over-payment, or did this show the correct amount that the employee should have received?

C_W_Question · ‎July 08, 2021

Hi,

The initial payroll and journal shows the correct amount the employee should have received.

The error was in the overpayment.

C

JessT · ‎July 09, 2021

Hi C_W_Question,

Thanks for the additional information. However, I'm gonna have to let you contact our Support team, so they can use a screen-sharing tool to check this out. They are open during business hours in the UK.

Click on Help and choose Contact Us.
In the textbox, enter something like overpaid an employee.
Click Let's talk.
Choose Start a chat or Get a callback.

Feel free to go back to this thread if you have other questions about payroll.

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I have a journal entry for payroll. I over payed myself so refunded the company the difference. I now can’t get the payment or refund to match with the journal entry.