Set up vehicles and mileage tracking in QuickBooks

1. Sign in to your QuickBooks Online account.
2. Go to Expenses and select Mileage (Take me there).
   Note: If you have a QuickBooks Sole Trader company, select Mileage
3. Select the dropdown ▼ next to Add trip.
4. Select Manage vehicles, then select Add vehicle.
   Note: If you need to update an existing vehicle’s info, select the vehicle you want to edit instead. Make the changes, then select Save.
5. Enter your vehicle’s info.
6. In the Tax info section, select how you want to record your mileage for the year.
7. Select Save.

1. Go to Menu ☰, then tap Mileage.
2. Tap Auto-tracking.
3. In the "Manage" section, tap Vehicles.
4. Tap Add Vehicle.
   Note: If you need to update an existing vehicle’s info, tap the vehicle you need to update. Make the changes, then tap Save.
5. Enter the vehicle’s make and model.
   Note: If you want to set it as your primary vehicle, tap the switch . You can also enter more info for your vehicle when you tap Optional Information.
6. Tap Save.

1. Go to Menu ☰, then tap Mileage.
2. Tap + New, then tap Vehicle.
3. Tap Manage Vehicles, then tap Add new vehicle.
   Note: If you need to update an existing vehicle’s info, tap the vehicle you need to update. Make the changes, then tap Save.
4. Enter your vehicle’s info.
5. Tap Save.

Follow the steps from Apple. Set your device's location services for QuickBooks to Always. For the most accurate trip tracking, also turn on Motion & Fitness permissions.

Follow the steps from Google. Turn on location access on your device. Then, set it to Allow all the time. For the most accurate trip tracking, also set physical activity permission to Allow.

If you use more than one vehicle, set the one you use the most as the primary vehicle. QuickBooks will automatically tag auto-tracked trips to it.

Tip: You can always assign a different vehicle when you categorise trips.

Note:

• You can only use active vehicles as your primary vehicle.
• If you only have one vehicle, it becomes your primary vehicle and you can’t deactivate it.

On a web browser

1. Go to Expenses and select Mileage (Take me there).
   Note: If you have a QuickBooks Sole Trader company, select Mileage (Take me there).
2. Select the ▼ dropdown next to Add trip. Then, select Manage vehicles.
3. Select the vehicle you want to assign as the primary vehicle.
4. Turn on the Set as primary vehicle switch.
5. Select Save.

On an iPhone or iPad (iOS)

1. Go to Menu ☰, then tap Mileage.
2. Tap Auto-tracking.
3. In the Manage section, tap Vehicles.
4. Select the vehicle you want to set as primary.
5. Tap the Set as primary vehicle switch.
   Note: This won’t affect your previously-reviewed trips with your old primary vehicle.
6. Tap Confirm, then Save.
   
   QuickBooks will now tag the new trips you take to this vehicle.

On an Android phone or tablet

1. Go to Menu ☰, then tap Mileage.
2. Tap + New, then tap Vehicle.
3. Tap the vehicle you want to set as primary.
4. Tap the Set as Primary vehicle switch.
   Note: This won’t affect your previously-reviewed trips with your old primary vehicle.
5. Tap Confirm, then Save.
   
   QuickBooks will now tag the new trips you take to this vehicle.

If you don't use your vehicle anymore, you can make it inactive so it doesn't show up on your list of active vehicles.

Note:

• You can't mark your vehicle as inactive if it's set as the primary. You need to assign a different vehicle as the primary vehicle first.
• Your existing trips stay linked to your old vehicle even after you make it inactive.
• You can still export trips for inactive vehicles when needed.

On a web browser

1. Go to Expenses and select Mileage (Take me there).
   Note: If you have a QuickBooks Sole Trader company, select Mileage (Take me there).
2. Select the ▼ dropdown next to Add trip. Then, select Manage vehicles.
3. Select the vehicle you want to make inactive.
4. Select Vehicle no longer in use. This moves your vehicle to the Inactive section of your Manage vehicles pane.
   
   If you need to reactivate a vehicle, follow the same steps. Then, select Activate. Your vehicle then returns to your list of active vehicles.

On an Android or iOS mobile device

1. Go to Menu ☰, then tap Mileage.
2. Tap Auto-tracking.
3. In the Manage section, tap Vehicles.
4. Tap the vehicle you want to make inactive.
5. Tap I no longer use this vehicle.
6. Review the prompt, then tap Confirm. This moves your vehicle to the No longer in use section of your Vehicles page.
   
   If you need to reactivate a vehicle, follow the same steps, then select Start using again?. Your vehicle then returns to your list of active vehicles.