Changing the account / category after reconciliation

RuthM13 · ‎February 13, 2021

Hi, I have reconciled my January accounts but now notice that I have posted one transaction to the wrong category. The amount is fine, I just need to change the category (from Payroll expense to Payroll liability) but I don't want to mess up the reconciliation.

Can I amend this through the chart of accountant, open up the transaction and change the category or will this mess-up the reconciliation?

Sorry - I'm new to book keeping and just learning as I go.

ShiellaGraceA · ‎February 13, 2021

Welcome to Community, @Ruth-miles.

I have some information about changing a reconciled transaction. You can edit a reconciled transaction as long as you're not changing the amount and the account. These two factors will have an impact on your beginning balance.

To edit:

Go to the Accounting tab. Then, select Reconcile.
Tick the transaction in question to open. Then, hit Edit.
Make the changes then, click Save.

Here's how it looks like:

I'm also attaching this link here to guide along the way.

Keep me posted if you still have questions or concerns with reconciliation. I'm always here to help. Take care and have a nice weekend.

View solution in original post

ShiellaGraceA · ‎February 13, 2021

Welcome to Community, @Ruth-miles.

I have some information about changing a reconciled transaction. You can edit a reconciled transaction as long as you're not changing the amount and the account. These two factors will have an impact on your beginning balance.

To edit:

Go to the Accounting tab. Then, select Reconcile.
Tick the transaction in question to open. Then, hit Edit.
Make the changes then, click Save.

Here's how it looks like:

I'm also attaching this link here to guide along the way.

Keep me posted if you still have questions or concerns with reconciliation. I'm always here to help. Take care and have a nice weekend.

melis52 · ‎June 28, 2021

In my case, several transactions were changed by account AFTER reconciliation. Now, I'm unable to proceed with reconciliations until this is corrected. What is the cleanest, most accurate way of doing this? I would like to avoid having to undo/redo the reconciliation since the "undo" feature is not available to my version of QBO, but if that's the only way, I'll certainly get it done; just hoping for an easier fix! **fingers crossed**

Ryan_M · ‎June 28, 2021

Thank you for joining the thread, @melis52. I'll help out with your queries about reconciliation in QuickBooks Online (QBO).

The option to undo a whole reconciliation period in QBO is an exclusive feature for accountant users with QBO Accountant. You can invite this type of user as an accountant to your company, and they can assist with your reconciliation issues.

If you don't know any QBO Accountant users or you're not sure where to find one, view this page: Find a ProAdvisor. These are QuickBooks-certified accountants, so you can be sure that your books are done right.

The other option available for you is to undo the reconciliation by hand. It means you'll have to go through each reconciled transaction from the register in question.

Here's how:

Highlight the Accounting tab, then select Chart of Accounts.
Locate the account in question, then click to view it.
Tap on a reconciled transaction that you want to undo.
Under the Check column, click R until the box is blank. This removes the transaction from the reconciliation.
Repeat the steps above for other transactions.
Hit Save when done.

Check out this article for additional information about this process: Undo or remove transactions from reconciliations in QuickBooks Online.

In case you bump into any other issues after reconciling accounts in QBO, keep this article for your reference: Fix issues at the end of a reconciliation in QuickBooks Online.

Feel free to post a reply in the comments below if you have other questions about reconciliation in QBO. I'll be sure to get back to you. Have a great day!

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Changing the account / category after reconciliation