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Philipab3
Level 1

Delivery Driver Expenses

In the taxes section I've been looking at expenses at it says that most of my car/van expenses are dis-allowable after changing them to travel expenses it still says the same. As I'm a delivery driver aren't all my fuel and van expenses allowable? 

Solved
Best answer March 18, 2019

Accepted Solutions
ShiellaGraceA
QuickBooks Team

Delivery Driver Expenses

Hi Philipab3,

 

QuickBooks Self-Employed uses the simplified expense method to calculate the travel expense.

 

Since you're not using the mileage tracking, I would suggest consulting your accountant to help you calculate the allowable expense.

 

You might want to check out these articles for your reference:

The Community is always here if you need anything else.

 

View solution in original post

11 REPLIES 11
JamesC
QuickBooks Team

Delivery Driver Expenses

Hi Philipab3,

 

This occurs usually when you're using the mileage tracker, or previously have done so.

 

Normally, changing them to travel expenses would put them all into allowable. Are you correctly reviewing, and logging trips recorded under the mileage tracker? (As in, are you upto date on the mileage tracking?)

 

When submitting to HMRC, are you using the flat rate methodology for your mileage, or based on your fuel and expenses?

 

Thanks,

Philipab3
Level 1

Delivery Driver Expenses

I base it on fuel and expenses I don't use the mileage tracker.

JamesC
QuickBooks Team

Delivery Driver Expenses

Have you got the Automatic mileage tracking setting turned on, without realizing perhaps?

Can you send a screenshot of your Tax Profile section too?

 

Thanks,

Philipab3
Level 1

Delivery Driver Expenses

I turned off the auto tracking when I downloaded the app and checked again today and no mileage has been added. Tax Profile

RaymondJayO
Moderator

Delivery Driver Expenses

Hi there, @Philipab3

 

I appreciate you turning off the mileage tracking when installing the app to see if the mileage has been recorded. 

 

Right now, there is an ongoing investigation about the mileage trips aren't being tracked on the QuickBooks Self-Employed (QBSE) app. Our Product Development Team is currently working to have a permanent fix. 

 

As an alternative, you can still manually add your delivery trips in the app. If you used the iOS operating system, you can perform the steps below: 

 

 

  1. Go to the Miles/Mileage tab. 
  2. Tap the Plus sign (+) at the upper right. 
  3. Type in the total mileage, date, and purpose of the trip. 
  4. Tap Save at the upper right. 

 

Here are the steps if you used the Android operating system: 

 

  1. Go to the Miles/Mileage tab. 
  2. Tap the Plus sign (+) at the lower right. 
  3. Type in the total mileage, date, and purpose of the trip. 
  4. Tap Save at the upper right. 

For more details, you can check out this helpful article: Manually Add Mileage in the Mobile App. If you need troubleshooting steps to fix them, you can visit this great article: Android Mileage Tracking Troubleshooting Guide

 

In line with this, I'd suggest reaching out to our QBSE Support Team. This way, they'll be able to add your account to the list of affected companies. Then, they'll be able to send you updates about this issue via email. 

 

Stay in touch with me how it goes, @Philipab3. I want to make sure your mileage tracking issue will be taken care of so you're always welcome to click the Reply button below. Take care!

Philipab3
Level 1

Delivery Driver Expenses

I don't use mileage tracking at all and never did. I keep track of all my expenses through receipts not by mileage 

ShiellaGraceA
QuickBooks Team

Delivery Driver Expenses

Hi Philipab3,

 

QuickBooks Self-Employed uses the simplified expense method to calculate the travel expense.

 

Since you're not using the mileage tracking, I would suggest consulting your accountant to help you calculate the allowable expense.

 

You might want to check out these articles for your reference:

The Community is always here if you need anything else.

 

View solution in original post

Incompetent
Level 1

Delivery Driver Expenses

Hi

I am new to Quick Books and have much to learn, but I have got stuck on this mileage topic which seems to create problems.

My accounts have always been run on the cash basis and in previous years the vehicle I use for business has been deducted as capital cost - and depreciation.

According to HMRC this means that I cannot use the simplified accounts system for that vehicle and so Quickbooks self employed seems to be pointless.

The question is do any other of the Quickbooks UK versions use the cash basis system so that I can avoid your mileage system ?

Thank you for your help

MaryJoyD
QuickBooks Team

Delivery Driver Expenses

Welcome to the Community and thank you for choosing QuickBooks Self-Employed QBSE), @Incompetent.

 

In QBSE, the simplified expense method calculates the allowable business expense for your car, van or motorcycle based on the mileage you drive. To know more about this, check the following article: Simplified Expenses mileage method (with flat rates) versus Actual costs for vehicles

 

Also, you can check on the following article for more information about the three tax calculations to help you at tax time in QBSE. 

 

Read the following articles to know more about how to get started with QuickBooks Online: Help Articles

 

Let us know if you have any other concerns, I’m always here to assist. Take care and have a great rest of the day!

 

Incompetent
Level 1

Delivery Driver Expenses

Hello and thank you for the message 

but you did not actually answer my question which is do ALL Quickbooks products use the “simplified “ expenses & mileage system or do any of you products allow actual costs ?

As I said I cannot use the mileage system because in previous years my vehicle was deducted as capital cost. Because of that HMRC would not allow the mileage system on that vehicle 

Do you see what I mean ?

If the mileage system has to be used on Quickbooks then Quickbooks is neither use nor ornament to me

Thank you

EmmaM
QuickBooks Team

Delivery Driver Expenses

Hello, Incompetent 👋The Self Employed package uses simplified expenses. The QuickBooks Online packages do not have allowable and disallowable expenses or work from home so they do not follow the same rules as the Self-Employed package as it does not have a tax summary for the Self Assessment in that product. To elaborate on the Self-Employed package further once you've turned on the mileage tracker method on the Self-Employed app; it automatically starts to disallow things put under car/van expenses; the reason behind this is because when you use the flat rate calculation, you are not able to reclaim costs relating to your vehicle, including fuel repairs and such Should you want to use the flat rate calculation for your mileage -selecting travel is an acceptable workaround To elaborate a bit more -car/van expenses and travel expenses are 2 categories in QBSE.On HMRC's Self Assessment tax return they are 1 category, so the 2 numbers merge and combine to present you with your total car/van/travel expenses category. By using'travel' on QBSE, it is still posting to that correct category when the time comes to fill in your Self Assessment tax return, You still achieve the correct outcome, even though you are posting everything to travel rather than separating them into car/van over travel.