cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Everything you need to know about banking in QuickBooks Online - Discover more
Tracey-P
Level 1

I need to close sales ledger but leave purchase ledger open for posting

I need to close the sales ledger by the middle of the following month but leave the purchase ledger open so we can all continue posting to the purchase ledger  eg I need to close the January sales ledger by 14th February but leave the January purchase ledger open until 5th March.  Is this possible?

3 REPLIES 3
Mark_R
QuickBooks Team

I need to close sales ledger but leave purchase ledger open for posting

Hello there, Tracey.

 

I'll help you close a sales ledger by sharing a possible scenario I could think of.

 

Are you referring to closing your books specifically for the sales ledger on the specific month? If so, please know that once you've close your books in QuickBooks, it affects both sales and purchases ledger. Thus, this option isn't available. However, I'd suggest seeking help from your accountant to learn how to handle this.

 

If you're referring to deleting a sales income? If so, please know that QuickBooks doesn't allow you to delete accounts with transactions. Instead, you'll have to make them inactive. However, you'll need to seek assistance from your account to ensure this won't affect your financial records since you're closing it by the middle of the following month.

 

Here's how to inactive an account:

 

  1. Click the Gear icon, then select Chart of Accounts.
  2. Find the account you want to delete.
  3. Select the drop-down from the Action column and select Make inactive.

 

Making an account inactive doesn't remove its transactions. Transactions associated with any deactivated (deleted) account stay intact.

 

I'm adding this article for more guidance: Make an account inactive on your chart of accounts in QuickBooks Online.

 

Just in case you want to customise some reports to hide inactive accounts, you can check out this article: Customise reports in QuickBooks Online. Don't worry, QuickBooks still includes them to keep everything accurate.

 

If you're referring to something else, you can leave a comment below. I'll be around to answer them for you. 

Tracey-P
Level 1

I need to close sales ledger but leave purchase ledger open for posting

Hi,

 

Thank you for your reply.

 

We don't want to delete any transactions.  I want to close a period for sales before I close the same period for purchases.

 

I use:   Settings  /  Account Settings  /  Advanced  /  Close the books    [enter date]

 

which closes all ledgers but I need to close the sales ledger before the purchase ledger - is this possible?

 

Many thanks.

 

Tracey

 

 

GeorgiaC
QuickBooks Team

I need to close sales ledger but leave purchase ledger open for posting

Hi Tracey, thanks for getting back to us here.

 

The close the books setting can only be applied to all accounts, and not individual ledgers. We agree this would be a useful feature to have and recommend submitting feedback for this via the Cog > Feedback box in your account. :) 

Need to get in touch?

Contact us