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Level 1

I need to put in an EU supplier Vat ID on a purchase invoice - how do I do this please?

 
3 REPLIES 3
QuickBooks Team

I need to put in an EU supplier Vat ID on a purchase invoice - how do I do this please?

Thanks for reaching out to us, julialjepson.

 

I'm here to share some tips on you can add the VAT identification number.

 

Currently, there is no unique field to record a supplier's VAT ID on a purchase invoice or bill in QuickBooks Online. For now, you enter the number in the Memo box as a workaround. Here's how:

 

  1. Click the + New button.
  2. Select Bill.
  3. Choose a supplier from the Supplier drop-down menu.
  4. Enter the appropriate category, item, description, VAT rate, and amount.
  5. In the Memo box, enter the supplier's VAT ID.
  6. Click Save and close to complete the process.

I've also included an article that will help you track all your purchases from a certain supplier for the year.

 

You can always count on me if you need more help in managing your bills. Have a wonderful holiday.

Level 1

I need to put in an EU supplier Vat ID on a purchase invoice - how do I do this please?

That means we cant add it when we create a supplier.. just like we put his Address Mobile email we could have added VAT number also here.. Most of the times the VAT number for a supplier is same.. Are we suppose to write VAT number in memo every time we make an entry? chances of errors are very high.. 

QuickBooks Team

I need to put in an EU supplier Vat ID on a purchase invoice - how do I do this please?

There's a feature where the memo in the last transaction is automatically copied when creating a new one, Naveed.

 

Here's how to activate it so the VAT number so you don't have to type it in when creating a new purchase invoice:

 

  1. Go to the Gear icon and select Account and Settings.
  2. Proceed to the Advanced tab and click Automation.
  3. Turn on or slide the bar to the right for Pre-fill forms with previously entered content.
  4. Click Save.

 

You can check out this article that talks about this feature for additional reference: How To Use Auto-recall To Pre-fill Transactions.

 

Then, you just need to make sure to edit the account, product, or services in the new bill.

 

You'll also want to run the Bills and Applied Payments report. This will give you a quick view of the bills and the payments that are applied to them in a single report. Just got to the Reports menu and select Bills and Applied Payments under the What you owe section. 

 

Please don't hesitate to reach out to us again if you have follow-up questions or if you need anything else.