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VMEX
Level 3

card payments transactions

Hello,

New to QBO - I have had a cardnet payments for a few invoice on day and and I'm sort of confused how to separate the payment for different invoice. I did a Bank Deposit and matched of the cardnet payment but when i look at the COA the two debtors are unchecked in the bank history, there is not C in the tick box. The cardnet deposit payment has a split comment under it. Have i missed a step?

Solved
Best answer October 30, 2020

Accepted Solutions
GlinetteC
Moderator

card payments transactions

Thanks for your prompt response, VMEX.

 

Let's work together and get this sorted out. In QBO, it allows us to split downloaded transactions into multiple categories. In your scenario, we'll need to match the payments to the appropriate invoices to prevent duplicate transactions.
 

Here's how:

 

  1. Go to Banking.
  2. Select the Bank or Credit Card account.
  3. In the For review tab, locate the Payment.
  4. Click the payment and choose the Find match radio button.
  5. From the Show drop-down arrow, select Open invoices.
  6. Set the dates and choose the invoices.
  7. Click Save.

Right after, we'll have to make sure that the status of the invoices is updated from Open to Deposited. This can be done by simply clicking the Sales tab and selecting Invoices.

 

You can learn more information about matching bank transactions in this article.

 

I'm just a few clicks away if you need more help while doing a task in QBO.

View solution in original post

7 REPLIES 7
EmmaM
QuickBooks Team

card payments transactions

Hello VMex, Are you looking to allocate a bulk payment into multiple invoices in the banking section? You can in banking select the line of the transaction and go to find a match and then tick all the invoices that make up the amount that appear in the find a match section,that should then close off the debtors and also mark it as a C as well, Any questions just reply back here in the Community.

VMEX
Level 3

card payments transactions

Thank you for the reply.

Its a bulk credit card payment received in the bank from a few shopify orders. 

How do I correct errors as my bank is out.

 

Ashleigh1
QuickBooks Team

card payments transactions

Have you tried the above steps? 

 

Are the shopify orders in Quickbooks as sales receipts? 

 

As you should find a match if they are. 

VMEX
Level 3

card payments transactions

Shopify already Marks payment as paid as it does the double entry booking automatically and when the bank payment comes in I usu6just match the payment to the sales invoice. But as a few payments came in as a lump sum I dont know.how to match it to all the sales invoices and for it to show as a C in coa.

 

Thanks.

GlinetteC
Moderator

card payments transactions

Thanks for your prompt response, VMEX.

 

Let's work together and get this sorted out. In QBO, it allows us to split downloaded transactions into multiple categories. In your scenario, we'll need to match the payments to the appropriate invoices to prevent duplicate transactions.
 

Here's how:

 

  1. Go to Banking.
  2. Select the Bank or Credit Card account.
  3. In the For review tab, locate the Payment.
  4. Click the payment and choose the Find match radio button.
  5. From the Show drop-down arrow, select Open invoices.
  6. Set the dates and choose the invoices.
  7. Click Save.

Right after, we'll have to make sure that the status of the invoices is updated from Open to Deposited. This can be done by simply clicking the Sales tab and selecting Invoices.

 

You can learn more information about matching bank transactions in this article.

 

I'm just a few clicks away if you need more help while doing a task in QBO.

View solution in original post

VMEX
Level 3

card payments transactions

Hi, it's not an open invoices. It's a closed invoice as it is prepaid in shopify when the order is placed. 

Do I not need to do something with undeposited funds on each invoice?

 

Thanks

VMEX
Level 3

card payments transactions

Would this not be better to do with what in talking about?

It would be best to delete the manual bank deposit first, please locate this in the bank account history and then click into the transaction to see the option to delete. This will automatically move the matched payment back into the 'For-review' tab on the banking. 

 

After this, please go to Sales > Invoices and select 'Recieve payment' against each invoice separately - on the Recieve payment screen which appears, enter the payment details as usual and then select the 'Undeposited funds' account under 'Deposit to'. 

 

Once you've recorded the payments to undeposited funds, please then select + New > Bank deposit - here, you'll see the payments listed under 'Select payments included in this deposit' - tick all which apply, and the total of the bank deposit should then reflect the bulk amount received to your bank.

 

After saving, please then go to banking and select match to link the payment to the deposit. 

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