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ME-
Level 1

Suppliers Invoices

Hi

I have entered a suppliers invoice twice onto my system. Invoice has only been paid once. Therefore one of the invoices is showing as outstanding on my system.  There is Vat on the invoice and applies to a previous Vat period.  It also applies to a previous financial year however the accountant has now finalised the accounts for the year.  Can you please advise how I should deal with these invoices.  Thanking you for your help

4 REPLIES 4
Ashleigh1
QuickBooks Team

Suppliers Invoices

Hello ME-

 

Welcome to the Community page, 

 

If you don't need it, its best to delete it out of the system. 
Even if it falls into a prior VAT period. If you're on Standard VAT you would have claimed VAT on the invoice when you shouldn't so deleting would create an exception to correct it for you.
And if you're on Cash VAT and the invoice is unpaid then it wouldn't have affected the prior VAT return

ME-
Level 1

Suppliers Invoices

Thank you for your help.

ME-
Level 1

Suppliers Invoices

This was in the previous financial and the accountant is now in the process of posting our end of year accounts. Have forwarded all reports to her.  By deleting the invoice and creating an exception will this be reflected in this years accounts or is it necessary for me to make the accountant aware of this error.  Not up to speed on QB and trying to educate myself.

 

Thanking you

DivinaMercy_N
QuickBooks Team

Suppliers Invoices

Look no further, @ME-.

 

I can share options so you can fix that duplicate invoice you've created. First, you can contact our support team to help you unfile the previous period until the date this bill was included. To connect with them, please refer to these easy steps:

  1. Go to the Help icon and click Contact us.
  2. From the question box enter a brief description of your concern.
  3. Hit Let's talk.
  4. Select Start a chat.qbohelpUK.JPG

 

The second option is to let it get reported to Exception for this current period. However, this is only applicable if your accountant has recorded the bill twice as well. 

 

Also, QBO has a report that allows you to view those transactions that are included in each box on the VAT return. For the detailed steps, please see the VAT Detail Report page at this link. 

 

Let me know if you need further assistance about this and post a reply below. I'll be always around to help you. Have a good one. 

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