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Level 1

I have added a credit note to a supplier however the invoice this credit note relates to still shows that value of the credit note needs to be paid. How do I match these?

 
11 REPLIES 11
Level 10

A Credit Note if what you use to post a credit to a custo...

A Credit Note if what you use to post a credit to a customer.  Do you mean a Supplier Credit?
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Level 2

The solution will depend on whether you have an option tu...

The solution will depend on whether you have an option turned on.

If in Company Settings you have the option "automatically match credits" turned on, as soon as you enter a Credit Note a Payment of Zero will be shown on the next line on the same date.

If you want to change which invoice this has been allocated to then click on the payment and select the invoice that you intended to pay off with the credit note.

If the automatic option is not turned on then go to the Supplier, select write cheque from dropdown, and then add invoice from list on right and credit note, if the invoice is more than the credit note adjust the amount next to the invoice to be same as the credit note and insure the total for the transaction at top is £0.

Level 10

The setting " Automatically apply credits" is only for cu...

The setting " Automatically apply credits" is only for customers. The question is for a supplier. "Automatically apply bill payments" will not apply a vendor credit unfortunately
Level 2

Re: The setting " Automatically apply credits" is only for cu...

Any solution please? I have the same issue regarding supplier credits. 

 

previous supplier payments were recorded as expenses, therefore no outstanding value to be paid. 

 

then we received a refund from supplier, how to record this transaction correctly>??? 

 

I added a supplier credit, then on banking, added a deposit for this supplier credit thinking they should be matched and recognized. However this supplier shows the credits are due to be received. 

 

How to match them off?? plz give step by step instructions in terms of how to input supplier refunds. thxWeChat Screenshot_[removed]54.png

QuickBooks Team

Re: The setting " Automatically apply credits" is only for cu...


Hi RTT account

 

You will have to allocate the deposit to the suppliers/creditors account shown in your screenshot by selecting the supplier in the received from column and creditors/accounts payable in the account column in the adds funds to this deposit section. Although the open and overdue will be zero you will have to link the deposit and supplier credit together by creating a cheque payment > enter the suppliers name in the Payee box > the deposit and supplier credit will appear on the right hand side select add on both > save and close.

 

 

Level 2

Re: The setting " Automatically apply credits" is only for cu...

thanks so much for your kind advice, my problem is not solved yet. 

 

when i tried to add a bank deposit, plz see attached picture, there came an error message saying no tax can be tracked for debtor / creditor account, what does this mean? 

 

why credits / refunds are so complicated on quickbooks?

 

only when we do not have more invoices to pay on the account, otherwise with another payment, this credit can be sorted by making a net payment taking in account of the credits automatically. hope this makes sense, but why?? 

QuickBooks Team

Re: The setting " Automatically apply credits" is only for cu...

Hello RTT account

 

In the case of the supplier refund.You would not put tax on the bank deposit as you will have already accounted for it on the supplier credit you have done so you would select NO VAT it will then allow you to save and close the transaction

 

In the case where money is paid back/received back on a refund it is a more complicated process in QuickBooks.,especially when there is not an open transaction.

 

Emma

Level 2

Re: The setting " Automatically apply credits" is only for cu...

thanks a lot Emma. thats solved my queries nicely:) 

 

now bank deposit has been posted. so supplier account is showing 0 balance - all settled.

 

is that it? so in summary, for any supplier refunds, 2 steps are involved? 1. post supplier credit with VAT splits 2. add bank deposit to creditor account with NO VAT. 

 

 

QuickBooks Team

Re: The setting " Automatically apply credits" is only for cu...

Hello RTTaccount

 

Then you would just need to offset those things against each other.Most users do a dummy bill for 1p for th same supplier>go to make payment>untick the 1p bill >tick the supplier credit and bank deposit>save and close. Then go back and delete the dummy 1p bill

 

You could also use a cheque to do the same thing it is user preference with that

 

 

 

Then yes that is it.

 

Emma

Level 2

Re: The setting " Automatically apply credits" is only for cu...

Thanks Emma for instant reply!

 

Also just re-read above John's advice, yes there is a 3rd step to follow to link the credit and the deposit:)

 

have to link the deposit and supplier credit together by creating a cheque payment > enter the suppliers name in the Payee box > the deposit and supplier credit will appear on the right hand side select add on both > save and close.

 

Query solved and learnt. still wish there could be a simpler function for allocation lol  -- on my xmas wish list!

QuickBooks Team

Re: The setting " Automatically apply credits" is only for cu...

Hello RTTaccount

 

Great stuff.Glad that is resolved for you. Ha ,indeeed!

 

Anything else feel free to reach out to us here at the Community:)

 

Emma