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Mike5662
Level 1

transactions

Hello im new on here i had a heart attack and am now back to work but am finding it hard to set up my self employed account on here.  I have linked my business account and can see all my ins and outs

 

But how do i make the quick book know what each amount is for, at the moment i sell on ebay so i have lots of postage costs, but find myself entering the word postage each time how do i make the system no its postal or sales or what ever with out having to write it in on every transaction, so its actually quick.

8 REPLIES 8
Ashleigh1
QuickBooks Team

transactions

Hello Mike5662, 

 

Welcome to the Community page, 

 

You could create a rule for the postage transactions so that when they come in they get automatically put against it so it saves you having to do it each time. 

 

If you click on the cog wheel> under tools select create rules > create a rule> fill in all the information and save 

Mike5662
Level 1

transactions

thank you will give it a whirl

Mike5662
Level 1

transactions

finally how do i take a rule off i put one up fiddling and need to take it off

Mike5662
Level 1

transactions

i gave that ago but dont see how it will work, my transaction just come in as money amount, how do i set up what you say im on ebay i click buy royal mail postage it takes money from my bank, all my bank writes up is the amount, so thats all that comes into my quickbook, so how do i get the system in quickbooks to know that these amounts are indeed going to be all mail, likewise with all my other transactions i do, i cant see how to have these all coming in and logging theirs self against the correct business exspence

GeorgiaC
QuickBooks Team

transactions

Thanks for getting back to us Mike5662, the downloaded transaction contains the amount and transaction details which can be used to create the rule - do you see any reference to the payee (e.g. Royal Mail) on the transaction? 

Mike5662
Level 1

transactions

im with the co op bank, all my transaction or most are done through ebay, i buy my post and stock, ect, my bank only puts the actual amount date and simply paypal, so how do i get these to auto put like postal or sales or whatever without having to do it myself each time, if i have to do each entry each time there is no point having quick books because its not quick, please let me know.



 

GeorgiaC
QuickBooks Team

transactions

The rule function works by scanning the transaction for specific words/references, if these are not available on the transaction downloaded by your bank then the automation process would not be possible unfortunately and you would need to categorise this manually.

Mike5662
Level 1

transactions

i am happy to do manual imputs but for soem reason your system seems to be like sometimes 2 to 4 days later than when it shows up in my bank, giving me an headache trying to remember what the amounts were for

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