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Level 1

What category does the Quick Books invoice go under in Expenses?

 
4 REPLIES 4
QuickBooks Team

What category does the Quick Books invoice go under in Expenses?

I'll be glad to share some information about the categories, ShaynaNixon.

 

When you create an invoice from a billable expense, the category would depend if you selected an account from the Category or Item details.

 

For example: You selected an account from the Category Details, when you open the transaction journal of that invoice, the figures will Debit the Debtor account and Credit the Billable Expense Income.

 

You can open the Transaction Journal of the invoice to see the accounts affected.

 

Here's how:

 

  1. Go to Sales > Customers.
  2. Select the customer's name and click to open the invoice.
  3. At the bottom click More and choose Transaction journal.

I've got a sample screenshot for reference:

 

 

You can also run a Journal report to see the categories affected. Go to Reports > Journal.

 

For more customisation on the report, you can read this article: Customise reports in QuickBooks Online.

 

Please leave a comment on this thread if you have more questions related to categories or other concerns with QuickBooks Online. Have a good day!

Level 1

What category does the Quick Books invoice go under in Expenses?

Thank you for your full answer. The question was about adding the cost for using QuickBooks into my Bought Ledger. So what is the 'account' for the Quickbook invoice please?

For example, Diesel goes under Motor Fuel, and Ink Cartridges goes under Computer Running Costs.

 

So should QuickBooks go under Legal and Professional fees?

Level 1

What category does the Quick Books invoice go under in Expenses?

Hi

did you finds out?
I’ve searched and search, have put it in professional fees lol.  Not sure why they make it so complicated.

QuickBooks Team

What category does the Quick Books invoice go under in Expenses?

Hello, @Luke79.

 

Let me share some information on how you can use QuickBooks to track your expense transactions.

 

Choosing the account to use for your expense transactions varies and depends on how your accounting records are setup. Also, it depends on your business structure. That being said, we recommend consulting with your accountant to ensure accuracy of your data.

 

On the other hand, if the expense account is not in your list of accounts, you can simply add it. Here's how:

  1. Go to the Accounting menu.
  2. Choose the Chart of Accounts tab.
  3. Click the New button.
  4. In the Account Type ▼ dropdown, choose an account type.
  5. Select the detail type that best fits the transactions from the Detail Type ▼ dropdown.
  6. Enter the expense account details. 
  7. Click Save and Close

You can check this article as additional reference on how to set up and add accounts to your chart of accounts: Add an account to your chart of accounts in QuickBooks Online.

 

Also, you can read through these articles to manage your chart of accounts:

Keep in touch with us here if you have other questions or concerns about navigating in QuickBooks. I'm always here to help.