Let me share some information on how you can use QuickBooks to track your expense transactions.
Choosing the account to use for your expense transactions varies and depends on how your accounting records are setup. Also, it depends on your business structure. That being said, we recommend consulting with your accountant to ensure accuracy of your data.
On the other hand, if the expense account is not in your list of accounts, you can simply add it. Here's how:
Go to the Accounting menu.
Choose the Chart of Accounts tab.
Click the New button.
In the Account Type ▼ dropdown, choose an account type.
Select the detail type that best fits the transactions from the Detail Type ▼ dropdown.