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Community Contributor **

Post conversion VAT showing as filed but not paid

I've recently migrated across to Quickbooks

I followed the Post Conversion steps for tidying VAT but am left showing a VAT return  for a prior VAT persion that has been Filed but not Paid.

Any ideas how to clear this? The figures for my current VAT period are fine

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Best answer 06-13-2019

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QuickBooks Team

Re: Post conversion VAT showing as filed but not paid

Hi calchas63,

 

There's two options for this situation.

 

As you already have the payments recorded in QuickBooks from Sage, you don't need to record the payments against the filing as this will cause a duplicate. Its fine to leave this showing as filed with 'record payment' on the taxes screen, HMRC don't see this part of QuickBooks, but I understand this doesn't look as 'tidy' as having them all marked as paid.

 

If you choose to mark them as paid, you'll need to locate the payments from Sage by viewing the Chart of accounts in QuickBooks and locating the account that the payments were posting to. After finding the two payments, delete and then go to the taxes tab and record the payment against the filing. The recorded payment will post to the payment account selected and as a debit against the VAT Suspense account.

5 REPLIES 5
QuickBooks Team

Re: Post conversion VAT showing as filed but not paid

Good day @calchas63,

 

I'm here to lend you a hand and provide the steps you need to clear this prior VAT return.

 

If I understand this right, it's supposed to be a paid and filed VAT return. If so, we'll need to enter this payment by hand.

 

Let me show you how:

  1. Click the Taxes tab.
  2. Under the VAT tab, click the Payments sub tab.
  3. On this page, you'll find the VAT return in question.
  4. Record the correct payment amount.
  5. Click Save.

This will clear your prior VAT return showing that it's filed but not yet paid.

 

If you've already signed up for Making Tax Digital (MTD), you can refer to this article on how to submit a VAT return to HMRC. It shows you the updated way of submitting your VAT online.

 

For any other questions or clarifications, don't hesitate to leave a comment below. Anyone of us here will be glad to assist you.

Community Contributor **

Re: Post conversion VAT showing as filed but not paid

Thanks for the message

 

I followed your instructions but When I click on the Payments sub tab, there are no returns shown

 

 

QuickBooks Team

Re: Post conversion VAT showing as filed but not paid

Hi calchas63,

 

When there are unpaid-filed returns, you will see a Record payment option under the Returns tab itself. Then, your payments will be listed in the Payments tab.

 

You can click on Record payment and enter the details your payment transaction.

 

If you have other questions, please go back to this thread.

Community Contributor **

Re: Post conversion VAT showing as filed but not paid

Yes, the Record Payment option is there, however as the 2 VAT returns im talking about are pre-conversion to Quickbooks, they have already been paid outside of Quickbooks (in Sage) prior to the migration to Quickbooks. 

 

Essentially i just need to somehow "mark" these two VAT returns as paid, but without actually paying them from my bank account (else my bank account will be out of balance)

 

vat.png

Highlighted
QuickBooks Team

Re: Post conversion VAT showing as filed but not paid

Hi calchas63,

 

There's two options for this situation.

 

As you already have the payments recorded in QuickBooks from Sage, you don't need to record the payments against the filing as this will cause a duplicate. Its fine to leave this showing as filed with 'record payment' on the taxes screen, HMRC don't see this part of QuickBooks, but I understand this doesn't look as 'tidy' as having them all marked as paid.

 

If you choose to mark them as paid, you'll need to locate the payments from Sage by viewing the Chart of accounts in QuickBooks and locating the account that the payments were posting to. After finding the two payments, delete and then go to the taxes tab and record the payment against the filing. The recorded payment will post to the payment account selected and as a debit against the VAT Suspense account.