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Employee P45 in QuickBooks Online Standard Payroll

Learn how to process a leaver in QuickBooks Standard Payroll. When an employee leaves your company, you need to do the following:

  • Mark them as a leaver
  • Run their final payroll and send an FPS
  • Give the employee a P45

1. Mark an employee as a leaver

  1. Go to Employees or Payroll menu.
  2. Select the name of the employee to open the profile.
  3. Select Actions  and select Mark as leaver under the employee name.
  4. For Details of leaving,
    • Select the employee's leaving date.
    • Select the employee's reason for leaving.
    • Select Save.
  5. Select Done to dismiss the note that their P45 will be available at the end of the final payroll.


2. Run final payroll and send FPS

We'll let you know when you get to the employee's final payroll. When you send an FPS for that payroll, we'll tell HMRC you've finished paying the employee.

If you've already finished paying the employee, we'll tell HMRC when you send your next FPS.

3. Give the leaver a P45

Creating a P45 closes the employment record. If the employee returns, you'll need to open a new employment record with a new payroll ID.

The P45 can be found under Documents on the individual Employee's profile page. If you can't see the leaver's profile in the Employees tab, select the Active employees button and change it to list Leavers.

Have questions? See What to do when an employee leaves on GOV.UK

See also

Employees and payroll

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