When an employee leaves
- Mark them as a leaver
- Run their final payroll and send an FPS
- Give the employee a P45
Mark an employee as a leaver
- Go to Employees or Payroll menu.
- Select the name of the employee to open the profile.
- Select Actions and select Mark as leaver under the employee name.
- For Details of leaving,
- Select the employee's leaving date.
- Select the employee's reason for leaving.
- Select Save.
- Select Done to dismiss the note that their P45 will be available at the end of the final payroll.
Run final payroll and send FPS
We'll let you know when you get to the employee's final payroll. When you send an FPS for that payroll, we'll tell HMRC you've finished paying the employee.
If you already finished paying the employee, we'll tell HMRC when you send your next FPS.
Give the leaver a P45
Creating a P45 closes the employment record. If the employee returns, you'll need to open a new employment record with a new payroll ID.
The P45 can be found under Documents on the individual Employee's profile page.
Have questions? See What to do when an employee leaves on GOV.UK