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Create and record cheques in QuickBooks Online

Learn how to write and enter cheques.

Writing and recording cheques for your expenses keeps your current account organised in QuickBooks. If you make a purchase with a hand-written cheque or you want to print a new cheque, you need to enter a cheque in QuickBooks. This ensures your accounts are up-to-date and all of your business transactions are accounted for. Here's how to record and print a cheque.

Tip: Learn more about the difference between bills, cheques, and expenses if you’re not sure which you need to use.

How to record or create a cheque

Follow these steps to record a hand-written cheque in QuickBooks. You can also follow these steps to create and print a brand new cheque:

  1. Select + New.
  2. Select Cheque.
  3. Choose the Payee from the drop-down ▼.
  4. From the Bank account drop-down ▼, select the account the cheque withdraws money from.
  5. Complete the cheque fields you need.
  6. Select the Print option.
  7. Select Save and close to close the cheque window. Or Save and new if you need to create another cheque. Note: If you choose a save option, this adds the cheque to your bank register.

Note: If you make a mistake, here’s how to void a cheque you already created.

How to print your cheque

If you're just recording a hand-written cheque, once you save your cheque, you're all done. Everything is in QuickBooks.

If you selected the Print option, your cheque is ready to print.

Note: You can use your own checks to print, but they need to be formatted for QuickBooks.

Tip: If you have a lot of cheques to write, it is easier to either enter them from the Account history, or download transactions directly from the bank.

Unable to edit cheque box

If you see 'To print' in the Cheque no. box when creating new cheques and you're unable to edit it, simply follow these steps:

  1. Go to the chart of accounts list.
  2. Find the bank account the transaction will come from and select Account history.
  3. In the date column, select Add cheque from the dropdown menu.
  4. Create the next cheque with the correct number needed in the REF NO. box.
  5. Select Save.

This will create a new cheque transaction and enable you to edit the Cheque. no box on new cheques. 

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