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Intuit
Intuit
posted
‎September 07, 2019 10:38 PM
last updated ‎January 22, 2021 12:51 PM

Create and file 1099s with QuickBooks Desktop

SOLVED•by QuickBooks•QuickBooks Desktop Payroll•23•Updated 3 days ago

Learn how to prepare and file your federal 1099s with QuickBooks Desktop or QuickBooks Desktop for Mac.

QuickBooks Desktop has a great time saving feature to help you prepare your 1099s from the info you already have in your accounts.

1099s are the tax forms you need to file with the IRS when you pay contractors in cash, check, or direct deposit. See What is a 1099 and do I need to file one? for more general info.

Follow the steps below to create your 1099s in QuickBooks Desktop. After you prepare your forms, you'll choose to file them online or print and mail them to the IRS. Likewise, you'll also choose if you want to email copies to your contractors, or mail them printed 1099 copies. Let's get started.

Steps for other QuickBooks products:
This article covers QuickBooks Desktop and QuickBooks Desktop for Mac. If you have QuickBooks Online, Intuit Online payroll, or don’t have a payroll service with us, we can still help you create and file your 1099s. See What is a 1099 and do I need to file one? for links and more information.

Do I need to file a 1099?
The IRS requires you to file a Form 1099-NEC for any non-employee that you:

  • Paid $600 or more in cash, check, or direct deposit during the previous year. Note: The IRS doesn't allow electronic payments to be reported on Form 1099-MISC or 1099-NEC. You do not need to report payments you made electronically, such as by credit card, debit card, gift card, or PayPal payments. QuickBooks Desktop automatically excludes these for you. The payment companies will report those payments so you don't have to.
  • Withheld any federal income tax from under the backup withholding rules.

If you previously reported any information on Box 7 in the 1099-MISC, which is the total amount of non-employee compensation, this information is now reported on the 1099-NEC in Box 1. Don’t worry, we’ll help you complete both forms and get things where they need to go.

When are 1099s due?
1099s are due to the IRS and your contractors by February 1, 2021. However, we recommend you e-file before January 30, 2020 at 11:00 AM PT. This is to be sure your 1099s can be postmarked to your contractors by February 1, 2021. You can e-file 1099s through February 1, 2020 to be on time with the IRS.

Do I need to file in my state?
Some states require separate filing. For more info, see Does my state need Form 1099-MISC to be filed?

If you need to file separately with your state, our 1099 e-file service can help (at an additional fee).

There are multiple categories of contractor payments you might have made. Most businesses just categorize all contractor payments as nonemployee compensation and don't need to worry about modifying their accounts.

However, if you made multiple types of cash payments to contractors, you may need to file both a 1099-NEC and a 1099-MISC, and you may need to adjust your accounts to track these types of payments separately. This is determined by which types of boxes you select for types of payments you made to non-employees.

If you need to file both forms, here's how to update your accounts so you can.

Update your QuickBooks to process your 1099-NEC and 1099-MISC forms.

Follow these steps to create your 1099s.

  1. Go to Vendors, then select 1099 Forms, then Print/E-file 1099 Forms.
  2. Create a back up.
  3. Select Get started for the 1099 form you want to create. If you need to create both 1099-NEC and 1099-MISC, you’ll need to repeat the steps for the other form.
    Important: There are changes to the 1099 forms and boxes in 2021 for tax year 2020, so choose your forms carefully. Most businesses will choose “Nonemployee compensation, Box 1 on the 1099-NEC, but check with your accountant if you think you might have made other types of payments.
  4. Select vendors that need 1099 form and select Continue.
  5. Verify the vendor information is correct. You can edit any incorrect information by double-clicking on the section that needs updating. Select Continue.
  6. Map the vendor payment accounts. Go to the drop-down in the Apply payments to this 1099 box section. Select the account you want to link the payment to. If any boxes are gray, they are mapped to the other 1099 form. You only map accounts to one 1099 form. When complete, select Continue.
    Note: If you see a message in red stating your settings do not match the current IRS thresholds, select Show IRS 1099-MISC filing thresholds and choose Reset to IRS Thresholds.
  7. Review your payment information for exclusions. For more information on what can be excluded see What payments are excluded from a 1099-NEC and 1099-MISC? Select View Included Payments or View Excluded Payments to see detailed reports. Select Continue.
  8. Review the vendors and amounts you're going to report. Select Continue.
    Note: If you want to see the vendors who don't meet the IRS threshold, select View Summary Report.
  9. Choose whether to print 1099s or e-file. If you choose to continue to e-file your 1099s, follow the steps below.
  1. Create a backup.
  2. Go to Vendors, then select 1099 Forms, then Print or E-file 1099/1096...
  3. Select Get started on 1099-NECs or Get Started on 1099-MISCs for the 1099 form you want to create. If you need to create both 1099-NEC and 1099-MISC, you’ll need to repeat the steps for the other form.
    Important: There are changes to the 1099 forms and boxes in 2021 for tax year 2020, so choose your forms carefully. Most businesses will choose “Nonemployee compensation, Box 1 on the 1099-NEC, but check with your accountant if you think you might have made other types of payments.
  4. Select vendors that need 1099 form and verify the vendor information is correct. You can edit any incorrect information by double-clicking on the section that needs updating. Select Next.
  5. Map the vendor payment accounts. Go to the drop-down under Account and select the account you want to link the payment to. If any boxes are gray, they are mapped to the other 1099 form. You only map accounts to one 1099 form. When complete, select Next.
  6. Review your included and excluded payments. For more information on what can be excluded see What payments are excluded from a 1099-NEC and 1099-MISC?
  7. Select View Included Payments or View Excluded Payments to see detailed reports. Select Next.
  8. Review the vendors and amounts you're going to report. Select Next.
  9. Choose whether to print 1099s or e-file. If you choose to continue to e-file your 1099s, follow the steps below.

After preparing your 1099s in QuickBooks, select the E-file button to follow the onscreen steps to import your data in to your Tax1099 account

After importing, you'll see the Tax1099 Dashboard displaying the list of vendors, amounts, and boxes. From here:

  1. Select the vendor name or the Edit button to edit the information, then select Update.
    Note: Changes you make in Tax1099 do not flow back to your QuickBooks company file.
  2. If you need to file 1099s with your state, enter the information under the appropriate state boxes.
  3. Select the vendors you want to upload to e-file by checking the box, then select Next.
    If there are any errors, a pop-up message will appear. Once corrected, select the vendors again then select Next.
  4. Select the vendors by checking the box next to the Date column. Choose how you want to send copies to the recipient/vendors by checking the box under USPS Mail or Email Recipient. You may also select Download Multiple PDFs to provide vendors their copies yourself.
    Note: There is an extra fee if USPS Mail is selected.
  5. If you need to file with your state, choose them here, then select Next or Calculate Tax1099.com Fee to see the total filing fee.
  6. When you are finished with the options on the Select Forms page, you are taken to the Payment page. Once you enter your payment info, select Pay & Submit to e-File.
  7. If you need to create both 1099-NEC and 1099-MISC, you’ll need to repeat the steps for the other form.

After you've submitted your 1099s to the IRS, go back to your account to check their status. Follow the steps in this Tax1099 article, How can I check the submission status of my tax forms?

FAQs

How do I upload data from multiple QuickBooks company files into Tax1099?
For instructions on uploading or importing data for another company file, refer to this Tax1099 article, How do I import a different company (payer) in QuickBooks Desktop (QBD)?

How do I correct 1099s?
For instructions on correcting your 1099s, refer to this Tax1099 article, What kinds of corrections can I make to 1099 forms after they have been submitted?

How do I view or print my 1099 form
Once you've created and submitted your forms, you may find you need to view, print, email, or mail them. Follow the steps in this Tax1099 article, Where Can I See My Submitted Forms? to perform any of these actions.

For additional help or troubleshooting steps, see this Tax1099 support page.

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