Adding a separate department for invoicing only under existing account?

You've come to the right place, Connie.

I can share some insights about adding a separate department in QuickBooks Online.

We can set up and use the Location Tracking feature to categorize transactions from different regions, outlets, or departments of the same company. Once activated, this adds a Location field on forms so you can assign transactions to different departments.

Using this feature, we can also set a different title for sales forms and company name when communicating with customers. However, we're unable to attach or create a separate logo. Also, please take note that this feature is only available for QuickBooks Online Plus and Advanced.

When you're ready, here's how to it turn on:
 

1. Click the Gear icon, then select Account and Settings.
2. Go to the Advanced menu.
3. In the Categories section, select the Pencil icon.
4. Tick the checkbox to track locations, then select Department from the Location label drop-down menu.
5. Click Save to confirm the changes, then Done.

Then, we can now add a separate department:
 

1. Click the Gear icon, then choose All Lists.
2. Select Locations.
3. Click the New button, then add the name of the location you want to track.
4. Enter the necessary information
5. Click Save and close.

To track your invoices, we'll just have to select the appropriate department from the Department field upon creating them.

In case you'll need to track all the invoices that are due on a particular date range, we can customize the Transaction Detail By Account report.

If there's anything else that I can help you with, please don't hesitate to insert a comment below. Stay safe and have a great rest of the weekend.

Does this solution still work?  We have a new department that needs separate invoices to be generated but all payments will come to the main checking account for the main company.

Please advise

Good evening, @sandyb2. 

Thanks for swinging by the QuickBooks Community for support and sharing your concerns. 

Using location tracking defiantly still works and is a very resourceful feature for our users. When using location tracking in QuickBooks Online, it gives our users the ability to categorize data from different locations, offices, regions, outlets, or departments of the same company. Then, you'll be able to see all of your payments for one department and deposit them as a group. 

You can use the steps my colleague, KentB, shared above to turn on and add a new department. 

Check out Set up and use location tracking for additional information about this process. 

I'm only a reply away if you have further questions or concerns. Have a good one! 

Hello,

Okay so we set up a new department invoice.  However, when we try to use the new invoice we created for the new department the Header still shows the Main company and the dropdown menu at the bottom of the new invoice does not show the "Customize" selection.

Also, the Main company name is shown on the invoice and on the send invoice email in QBO.

I don't know what we are doing wrong...What do you think?