cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Community Explorer **

chart of accounts sublevels

I am trying to correct/restructure my chart of accounts for the Expense and Cost of Goods Sold areas and am running into several issues:  1). I use account numbers and sub-account numbers. QB will not let me change the account to which a sub-account is connected to. For example my #660 payroll expense sub-account  currently points to account #6000-Operating Expenses . I want to change it to point to a new expense account #6500-Payroll & Benefits instead. But I get a warning about employees and 1099 preferences... what? No employees are 1099 eligible.

2). An account that was originally established as a Cost of Goods Sold account, is really an expense account. But QB will not let me change the account type from GOGS to Expense. At the account level, QB won't let me change because there are sub-accounts. At the sub-account level, QB won't let me change types because the master account has not been changed. It seems like a real "Catch-22" situation.  So then how do I do this??

Solved
Best answer 01-28-2019

Accepted Solutions
QuickBooks Team

Re: chart of accounts sublevels

Hi ad2438,

 

It could be a warning to let you change the payroll settings account in the Payroll Item List. We can try running Verify Rebuild Tool to check for data issue.

Here's how:

  1. Click File.
  2. Click Utilities.
  3. Click Verify Data.

If prompted, please run the Rebuild Data Utility by going to File, Utilities, and then Rebuild Data. It fixes data issue in the program.

 

Once done, please reboot your computer and try editing the sub-accounts again.

 

Also, the sub-account must have the same account type with the parent account.

 

This article is also a good reference: https://quickbooks.intuit.com/community/Reports-and-accounting/Understand-QuickBooks-Chart-of-Accoun....

 

Let me know if you have additional questions.

9 Comments
QuickBooks Team

Re: chart of accounts sublevels

Hi ad2438,

 

It could be a warning to let you change the payroll settings account in the Payroll Item List. We can try running Verify Rebuild Tool to check for data issue.

Here's how:

  1. Click File.
  2. Click Utilities.
  3. Click Verify Data.

If prompted, please run the Rebuild Data Utility by going to File, Utilities, and then Rebuild Data. It fixes data issue in the program.

 

Once done, please reboot your computer and try editing the sub-accounts again.

 

Also, the sub-account must have the same account type with the parent account.

 

This article is also a good reference: https://quickbooks.intuit.com/community/Reports-and-accounting/Understand-QuickBooks-Chart-of-Accoun....

 

Let me know if you have additional questions.

Established Community Backer ***

Re: chart of accounts sublevels

A sub level account must be raised to a parent level account to change the account it posts to.

 

A parent level account with sub accounts, need to not have sub accounts to change the account  it posts to.

Established Community Backer ***

Re: chart of accounts sublevels

You don't need to Micro-manage COGS. The items are already controlling the data flow and available for reporting.

 

Your best reference for the Chart of Accounts is the tax form this entity files. There is One Line for income and one line for Allowances (refunds, returns, discounts and credits back to customers) and one line for COGS.

 

You can Merge the COGS into their Parent, then Edit and change the One COGS that shows, to expense.

Not applicable

Re: chart of accounts sublevels

How would I assign only certain employee payroll and payroll taxes to COGS but leave others as an Indirect expense?  

Established Community Backer ***

Re: chart of accounts sublevels

You cannot split Taxes like that; you can split Gross Wages. Example:

Hourly Admin <== links to Admin Wages Expense

Hourly Production <== Links to COGS

Not applicable

Re: chart of accounts sublevels

But the associated payroll taxes will follow the payroll, right? I need to get production payroll and related payroll taxes into COGS.

Moderator

Re: chart of accounts sublevels

Hi @kgc1,

 

For payroll taxes, as mentioned by QBTeachmt, you can't split the account by employee. If the payroll tax item will be assigned to the COGS account, this will affect all employees taxes as well. 

 

Let me know if you have any other questions. I'm always happy to help.

Not applicable

Re: chart of accounts sublevels

This did not help me.  My banking has been in my Chart of Accounts and now it is gone

 

Anonymous
Not applicable

Re: chart of accounts sublevels

Hi, @rituals.

 

I'll help you with this and ensure you're able to locate the account in your Chart of Accounts page.

 

It's possible that the account was made inactive that's why it was removed. The good thing is, you can still restore a deleted account by making it active again.

 

Here's how:

  1. Go to the Lists menu and select Chart of Accounts.
  2. Click the Account tab's drop-down arrow.
  3. Check the Show Inactive Accounts.
  4. Find the account you want to make active, and click the X mark.

COA INACTIVE.PNG

 

That should do it. For an additional reference you may need in the future, you can check out this helpful article: Understand QuickBooks Chart of Accounts.

 

You can find me here if you should need further help with your Chart of Accounts. Have a good one.

Need to get in touch?

Contact us