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Level 1

chart of accounts sublevels

I am trying to correct/restructure my chart of accounts for the Expense and Cost of Goods Sold areas and am running into several issues:  1). I use account numbers and sub-account numbers. QB will not let me change the account to which a sub-account is connected to. For example my #660 payroll expense sub-account  currently points to account #6000-Operating Expenses . I want to change it to point to a new expense account #6500-Payroll & Benefits instead. But I get a warning about employees and 1099 preferences... what? No employees are 1099 eligible.

2). An account that was originally established as a Cost of Goods Sold account, is really an expense account. But QB will not let me change the account type from GOGS to Expense. At the account level, QB won't let me change because there are sub-accounts. At the sub-account level, QB won't let me change types because the master account has not been changed. It seems like a real "Catch-22" situation.  So then how do I do this??

Solved
Best answer January 28, 2019

Best Answers
Highlighted
QuickBooks Team

chart of accounts sublevels

Hi ad2438,

 

It could be a warning to let you change the payroll settings account in the Payroll Item List. We can try running Verify Rebuild Tool to check for data issue.

Here's how:

  1. Click File.
  2. Click Utilities.
  3. Click Verify Data.

If prompted, please run the Rebuild Data Utility by going to File, Utilities, and then Rebuild Data. It fixes data issue in the program.

 

Once done, please reboot your computer and try editing the sub-accounts again.

 

Also, the sub-account must have the same account type with the parent account.

 

This article is also a good reference: https://quickbooks.intuit.com/community/Reports-and-accounting/Understand-QuickBooks-Chart-of-Accoun....

 

Let me know if you have additional questions.

View solution in original post

12 Comments 12
Highlighted
QuickBooks Team

chart of accounts sublevels

Hi ad2438,

 

It could be a warning to let you change the payroll settings account in the Payroll Item List. We can try running Verify Rebuild Tool to check for data issue.

Here's how:

  1. Click File.
  2. Click Utilities.
  3. Click Verify Data.

If prompted, please run the Rebuild Data Utility by going to File, Utilities, and then Rebuild Data. It fixes data issue in the program.

 

Once done, please reboot your computer and try editing the sub-accounts again.

 

Also, the sub-account must have the same account type with the parent account.

 

This article is also a good reference: https://quickbooks.intuit.com/community/Reports-and-accounting/Understand-QuickBooks-Chart-of-Accoun....

 

Let me know if you have additional questions.

View solution in original post

Highlighted
Level 15

chart of accounts sublevels

A sub level account must be raised to a parent level account to change the account it posts to.

 

A parent level account with sub accounts, need to not have sub accounts to change the account  it posts to.

Highlighted
Level 15

chart of accounts sublevels

You don't need to Micro-manage COGS. The items are already controlling the data flow and available for reporting.

 

Your best reference for the Chart of Accounts is the tax form this entity files. There is One Line for income and one line for Allowances (refunds, returns, discounts and credits back to customers) and one line for COGS.

 

You can Merge the COGS into their Parent, then Edit and change the One COGS that shows, to expense.

Highlighted
Level 1

chart of accounts sublevels

How would I assign only certain employee payroll and payroll taxes to COGS but leave others as an Indirect expense?  

Highlighted
Level 15

chart of accounts sublevels

You cannot split Taxes like that; you can split Gross Wages. Example:

Hourly Admin <== links to Admin Wages Expense

Hourly Production <== Links to COGS

Highlighted
Level 1

chart of accounts sublevels

But the associated payroll taxes will follow the payroll, right? I need to get production payroll and related payroll taxes into COGS.

Highlighted
Moderator

chart of accounts sublevels

Hi @kgc1,

 

For payroll taxes, as mentioned by QBTeachmt, you can't split the account by employee. If the payroll tax item will be assigned to the COGS account, this will affect all employees taxes as well. 

 

Let me know if you have any other questions. I'm always happy to help.

Highlighted
Level 1

chart of accounts sublevels

This did not help me.  My banking has been in my Chart of Accounts and now it is gone

 

Highlighted
Anonymous
Not applicable

chart of accounts sublevels

Hi, @rituals.

 

I'll help you with this and ensure you're able to locate the account in your Chart of Accounts page.

 

It's possible that the account was made inactive that's why it was removed. The good thing is, you can still restore a deleted account by making it active again.

 

Here's how:

  1. Go to the Lists menu and select Chart of Accounts.
  2. Click the Account tab's drop-down arrow.
  3. Check the Show Inactive Accounts.
  4. Find the account you want to make active, and click the X mark.

COA INACTIVE.PNG

 

That should do it. For an additional reference you may need in the future, you can check out this helpful article: Understand QuickBooks Chart of Accounts.

 

You can find me here if you should need further help with your Chart of Accounts. Have a good one.

Highlighted
Level 1

chart of accounts sublevels


@ShiellaGraceA wrote:

Hi ad2438,

 

It could be a warning to let you change the payroll settings account in the Payroll Item List. We can try running Verify Rebuild Tool to check for data issue.

Here's how:

  1. Click File.
  2. Click Utilities.
  3. Click Verify Data.

If prompted, please run the Rebuild Data Utility by going to File, Utilities, and then Rebuild Data. It fixes data issue in the program.

 

Once done, please reboot your computer and try editing the sub-accounts again.

 

Also, the sub-account must have the same account type with the parent account.

 

This article is also a good reference: https://quickbooks.intuit.com/community/Reports-and-accounting/Understand-QuickBooks-Chart-of-Accoun....

 

Let me know if you have additional questions.


I'm running 2019 Desktop Pro.  Cannot change an expense account to a COGS account. Warning box comes up and says cannot change and account type for an account with sub-accounts.  There are no sub-accounts for this particular account.  Ran the Verify Data Utility and QB found no problems. Help!! It's our FY end and I need to run reports for the directors meeting!!

Highlighted
QuickBooks Team

chart of accounts sublevels

I appreciate the details that you've provided., @TH505.

 

You'll need to review both the Expense and COGS accounts to ensure that there aren't any parent, sub-account, and open transactions linked to it. This way you're able to change the account in QuickBooks.

 

However, if it's still the same upon reviewing, I'd suggest reaching out to our Customer Support Team. They have the tools to check on your account and guide you all throughout the process on how to change it.

 

Here's how:

 

  1. Go to the Help icon and select QuickBooks Desktop Help.
  2. You can also press F1 on your keyboard to bring up the same Help Panel. 
  3. Click Contact Us.
  4. Give a brief description of your issue, then select Continue.
  5. Select Message an Agent.

 

To ensure that we address your concern on time, you can check our support hours.

 

Also, you can browse our Reports and accounting page it provides articles in managing your account and help you with future task in QuickBooks.

 

Don't hesitate to leave a comment if you have further questions. I'm just around to help. Take care always.

 

Highlighted
Level 1

chart of accounts sublevels

In the edit screen of any sub account(s). Remove the X in the box for Subaccount of.  Changes to the account type can then be made. Once the changes are complete the X can be re-entered in the subaccounts.

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