Thanks for reaching out here in the Community. I'd be happy to provide some info on giving non-admin users customized access in QuickBooks Online.
User access settings can be edited once they have been added to the account. Some types of users that may interest you are:
- Custom User: This user can have more specific access and restrictions to areas of QBO. You have more control of what they see or do. (*This user type is only available in QBO Advanced.)
- Standard User: You can give full or limited access, without admin privileges.
You'll also want to check out the types of permissions that can be given to users on the account. One type that would most likely work in this scenario is Limited Access. This link will take you to an article that offers more details about user and permission types: https://quickbooks.intuit.com/community/Account-management/Get-to-know-user-types-and-permissions/m-....
For additional details on adding, deleting, and changing user access, take a look at this write-up: https://quickbooks.intuit.com/community/Account-management/How-to-add-delete-or-change-a-user-s-acce....
With this info, you'll be able to customize the access users have in QBO. Feel free to reach out to me if you have any other questions.
Thanks for joining this thread, @aprestigeair18,
I'm here to help ensure you're able to give a non-admin user access to create, edit, or send purchase orders.
You can add a standard user who can only access vendors and purchases in QuickBooks Online. This user can:
And, the user can't:
To add a user, please follow the steps listed below:
The user will receive an email from firstname.lastname@example.org. Have him/her select the Let's go link and this will take them to the sign in page. If they have already an Intuit account, they can sign in with the same email and password.
The new user should see these options on their end once they've accepted the invitation.
To learn more about different users, feel free to read through this article: User Types and Permissions in QuickBooks Online. This link will help what other user can and can't do depending on their level of access.
Should you need anything else, please let me know. I'm always around whenever you have follow-up questions.
Thank you for your response, @aprestigeair18!
A standard user with limited access to all tasks for your vendors includes all activities for your purchase order. I'm here to share a few insights and help you from there.
First off, when you select Vendors as the access for a non-admin user allows them to manage all your tasks for your vendors. But you are unable to set up a non-admin user to do all your tasks that includes only for your purchase order activities.
That being said, you can follow the steps and refer to the screenshot shared by my colleague above so you can set up a non-admin user to do all your tasks for your vendors.
Lastly, you can also read these few articles that'll help you handle your future tasks when managing your user's access:
If there's anything else that I can help you with, please let me know in the comment section down below. I'll be always around ready to help.