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Experienced Member

How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

I don't need to reset it, and as a non-admin I don't think I can reset it.  I just want to change my user password.

7 Comments
QuickBooks Team

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

Thanks for visiting QuickBooks Community, @BartHumphries.


Changing a regular user's password is an option available for an Administrator of the company file. I recommend reaching out to an Admin and have it updated. 


Here are the steps for QBDT (Windows):

  1. From the Company menu, choose Set Up Users and Passwords.
  2. Select Set Up Users.
  3. Pick the user that needs to change their password in the User List section.
  4. Click Edit User.
  5. Enter the new password.
  6. Hit the Next button until you reach the last page, then click Finish.

Change password 1.PNG Change Password 2.PNG Change Password 3.PNG

For reference, check out the Reset a user password section at the bottom of this article: Reset your password for QuickBooks Desktop. If you’re using the Mac version, follow this instead: Reset password for QuickBooks Mac Desktop.


Reach out to me if you need any assistance. I’m always here to help. Enjoy the rest of your day!

Experienced Member

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

Isn't that a security flaw, that administrators know user's passwords? Who's to say that admins haven't logged in as other users to do monkey business?

 

You're never supposed to give your password for any other computer system to the help desk or a supervisor.

QuickBooks Team

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

Thanks for getting back to us, @BartHumphries.


Access permissions protect the company file from unauthorized access. That’s the reason why only the Admin has full access to the company file, assign access permissions and passwords to other users.


For further insight into this feature, such as how to determine the type of password you need to reset, check out this article: Update QuickBooks Desktop password.


Let me know if you have any other concerns. Please know I’m always ready to help. Have a good one.

 

Established Community Backer ***

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

hi @BartHumphries ,

Admin may create the user's password for first time and user may change it everytime they want it. 

Experienced Member

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

How do users change it?

Experienced Member

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

The Admin assigns permission initially and gets a temp password to give to a user. As soon as the user logs in, the user should be prompted to change the password. Otherwise, a) I don't think QuickBooks is in compliance with PCI and b) you could end up with a https://en.wikipedia.org/wiki/BOfH situation.

Established Community Backer ***

Re: How do I change my user password in QuickBooks Desktop (regular QuickBooks)?

hi @BartHumphries ,

I could change it on the menu Company > Setup Users and Passwords > Change Your Password.

 

I have Premier 2017-2019 running on the same machine. Since 2018 version, it requires at least 7 characters, including one number and one uppercase letter.