Created with Sketch.Learn about PPP and Loan Forgiveness, stay informed with the latest changes.
Created with Sketch.Need help with 1099's or other Year End topics? Visit our Year End Resources page.
Created with Sketch.New to QuickBooks or using a new product? Visit our Get Started resource page to help you get going.
Created with Sketch.Need to make changes to your account? Visit the Account Manager Portal.
cancel
Showing results for 
Search instead for 
Did you mean: 
Level 1

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

 
9 Comments
QuickBooks Team

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

Good Morning, @osonollc.

 

I'd be glad to offer my assistance with your question.

The best way to ensure that your books would be correct and the locations would be tracked properly, is to create another company/account with QuickBooks. If you try to put another company location within the other, it'll combine all of the information as one. If you'd like to create another QuickBooks Online account, here's how to do so:

 

1. Go to https://quickbooks.intuit.com/pricing/.

2. Choose the QuickBooks Online subscription you'd like to create with the other location.

3. Enter all the required information. Note: You can use the same login information by clicking Sign in beside of "Adding a company to an existing account." This will be at the bottom of the screen.

 

 

4. Depending on if you decided to buy a subscription or try it free for 30 days, you'll be asked to enter billing information.

 

Note: I also recommend listing the location beside the company name when setting up. This will allow you to know which account you're working in so you don't get confused.

 

Here are a few articles to help you along the way.

I value you and the success of your business. I'm only a comment away if you need me. Have a great weekend!

Level 15

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

Level 1

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

I have one company, but two locations.  Since it is one company, I have one bank account and one credit card.  If I create a whole new company with a new QB subscription, how will I separate the bank and CC transactions?  What I mean is, both subscriptions will be linked to my bank and credit card, so all of those transactions will show up in each subscription.  Only some of the transactions will apply to each company.  What do I do with the rest?  I thought Location Tracking was supposed to do this for me, but I can't seem to track employees by Location.  I'm using QB Online with QB Payroll.

QuickBooks Team

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

Thanks for getting back to us, @SteveG2.

 

Most Financial Institution allows various connections. However, syncing a bank account to multiple QBO account might cause some connectivity issues. Make sure to check with your FI to verify if this is recommended for them before performing the process.

 

Once you added and matched some of the bank transaction that applies to each company, you have the option to remove them from the list in the For Review tab.

  1. Go to the Banking menu on the left panel.
  2. Choose the Banking tab.
  3. Select the transactions you want to exclude.
  4. Click the Batch actions drop-down and choose Exclude Selected.

 

Though, I'd recommend using the Location Tracking feature as this helps classify your data from different locations, offices, or departments of the same company. This feature helps you track your income, expenses, and net income by location. I'd be glad to discuss this in detail.

 

Beforehand, we'll have to turn on location tracking from the Accounts and Settings page.

  1. Go to the Gear icon and select Account and Settings.
  2. Select the Advanced tab, then select the Categories section to edit.
  3. Turn on Track location.
  4. Select Save, then Done.
    Capture.JPG

 

Then, let's add the list of locations.

  1. Go to the Gear icon and select All Lists.
  2. Select Locations.
  3. Click New, then add the Name of the location you want to track.
  4. Click Save.

 

Then, you can use these locations on your sales forms. Take note that for every transaction, we can add one location only. Once done, you can run the Profit and Loss by Location report. Let me guide you how.

  1. Go to the Reports menu.
  2. Under the Business overview section, click Profit and Loss by Location.
  3. Set the date in the Report period section.
  4. Select Run report.

 

If you need further assistance, don't hesitate to comment down below. We're always around to help. Have a great day.

Level 1

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

Will tracking by location separate payroll expenses by location?  That was her question, as well as my question. If location tracking does not separate payroll expenses by location on reports, it is not very useful.

Level 15

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

You have to register payroll data as JE and you will be able to assign the Class and Location.

Level 1

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

Thank you.  I believe that's the information I needed.

Level 1

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

This option doesn't seem to have been activated for users in India.

QuickBooks Team

I want to separate my accounting between two different locations (same company) so I can track profit and expenses per location. What's the best way to do this?

The location tracking feature is also available in QuickBooks Online India version, Usernikhil-bargale.

 

First, you'll have to turn it on. Then, you can use it to categorise transactions to different locations or departments. You can follow the steps LieraMarie_A provided.

 

You can also check this article for more information: Set up and use location tracking.

 

Let us know if you have more questions. We'll respond as soon as we can. Keep safe!

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us