Is there a way to setup several dba's under one business account in Quickbooks?

I currently run several company files for multiple LLCs that have rental homes. Right now income and expenses are classed by unit. Can I have another class for the LLC so I don’t have so many company files?

Hi there, shoutstudio.

Thanks for your getting back to us. Allow me to help and provide some additional information about Class in QuickBooks Online (QBO). 

To answer your question, Yes. You can use the separate bank accounts to each classes. I also suggest when you set up classes use the same name for each bank account so it'll easily identify the correct one when creating transactions.

For additional reference, you can check this article to learn more about Class feature in QuickBooks Online: Using Classes and Locations in QuickBooks Online.

Please know that I'm just a post away if you have any other questions about Class. Wishing you and your business continued success. 

Hello, CLR.

Thanks for joining this thread. 

Class feature help you to track different departments, across states or in a different properties. It is recommended to set up different company files for every business entity, to avoid any discrepancy on your books . 

You may also consult an accountant to check other option and to ensure your books are accurate. 

To learn more about Class feature, you can check the article on my first post above. 

Please know that you're always welcome to post here in QuickBooks Community if you have any other concerns. Have a good one. 

If I have my separate dbas distinguishable by class in quickbooks, is there a way to have each dba's name appear on invoices sent to customers of that department, aka dba, aka class?  Thanks.

Hi, hope it's ok to jump in with a related question.  If I have my separate dbas distinguishable by class in quickbooks, is there a way to have the different dbas' name appear on invoices sent to customers of that department, aka dba, aka class?  Thanks.

Hello mvrock66, 
 

For now, classes or DBA names can't be visible on the invoice sent to your customers.

I suggest sending us your feedback. Just click on the Gear icon at the top right corner and then select Feedback. 

However, here's a workaround on how you can manually enter DBA names as class to appear on the invoice:

1. Click the Gear icon then Custom Form Styles.
2. Click on New Style, choose Invoice.
3. Choose the Content tab then click the template header.
4. At the bottom of the page click the Custom field link.
5. Put a check on the box and Custom name of your preference (example: DBA).
6. Click Done.

Then, let’s create a dummy invoice to be sent to your own email to check the invoice display. Make sure to input the class name at the customized field.

For you to track the profit and loss report per class, select the class under the CLASS column.

Don't hesitate to reach out to us if you have other concerns. Have a good one!

What if you want to invoice separately with a custom invoice for each DBA?  We are finding that 

EX - I setup 4 templates inside Co A.  for Companies B,C,D & A.  When I was done, since Co D was my last one, the Company A name changed to Co. D and all templates now had the company name of Co D.  

Hey there, @JL8800. Thanks for joining the thread.

I'm here to provide some input about utilizing different Invoice Templates for different types of transactions. While you can add multiple Invoice Templates, you can't assign them to classes. That being said, you can easily switch which Template to use on an Invoice by following the steps I've provided below:

1. On the Invoice screen, click Customize.
2. Choose the Template you'd like to use for the current Invoice.

That's it! Please touch base with us here if there's anything else you need, I'm determined to ensure your success. Have a wonderful week!

Management has books for 4 differnet LLCs.  They asked to combine into 1 QB account and seperate each entity by class. We invoice from 1 of the locations, the others are reataurants (with dedicated payrolls and bank accounts).  Can this be done? I have my reservations, why speficifally is this not possible? Thanks

Thanks for joining this conversation, @Cab3.

If you have different LLCs, it is highly recommended to set up different company files for every business entity. This is to avoid any discrepancies in your books, as well as reporting taxes.

However, if you wish to proceed with doing so, you can consider using the class tracking feature in QuickBooks Online (QBO). This will help you assign a class for each line item or to the entire transaction.

Here's how to turn on the feature:

1. In QBO, go to the Gear icon at the top right to get to the Account and Settings. 
2. Select the Advanced menu at the left pane, then tick the Pencil (edit) icon in the Categories section. 
3. Place a checkmark in the Track Classes box.
4. In the Assign classes drop-down, pick whether One to entire transaction or One to each row in transaction.
5. Hit Save and Done. 

For more information, consider checking out these articles:

• Get started with class tracking in QuickBooks Online.
• Track your transactions by class.
• Using Classes and Locations in QuickBooks Online.

Please know that I'm only a post away if you have any other issues or concerns, and I'll get back to you right away. Have a great weekend!

so I was trying to do this but it would change all the information under my quick books in general as I have a logo for company A and changed the company name as well 

Hi there, @DJ Dro. 

I can see the importance of having this feature for your business needs. I'll take note of this one as feedback, and submit it to our Engineering team to improve your QBO experience. 

To learn what's new in the product that can help your business, you can visit the QuickBooks Blog.

Don't hesistate to comment below if you have other questions. I'm always here to help. Take good care!