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rose2017
Level 1

Maintaining Journal

Is it possible to maintain two journals in one subscription?

Solved
Best answer February 10, 2021

Best Answers
GlinetteC
Moderator

Maintaining Journal

It's good to have you back, rose2017

 

One QBO account is for one company file.

 

You may need to subscribe for another subscription to have a separate book for internal and external accounts. Though you have the option to use location or class tracking, then run reports to see data for each copy (internal and external).

 

Feel free to post anytime if you have additional questions. We're here to answer them.

View solution in original post

5 Comments 5
AlexV
QuickBooks Team

Maintaining Journal

Thanks for reaching out to us, rose2017.

 

Are you referring to two companies in one QuickBooks Online (QBO) account? If so, it's not recommended to mix the data of two companies in one account.

 

Though you can use class or location tracking in categorizing your transactions, it's still best to create or add another company file. You can set up multiple QBO account using the same login credentials.

 

Post again here if you have more questions. Take care!

rose2017
Level 1

Maintaining Journal

It's not two companies but one company with two books for internal and external copy.

GlinetteC
Moderator

Maintaining Journal

It's good to have you back, rose2017

 

One QBO account is for one company file.

 

You may need to subscribe for another subscription to have a separate book for internal and external accounts. Though you have the option to use location or class tracking, then run reports to see data for each copy (internal and external).

 

Feel free to post anytime if you have additional questions. We're here to answer them.

View solution in original post

rose2017
Level 1

Maintaining Journal

Hi,

 

Thank you for your help. How can we generate report separately, for internal and external reports.

 

Thanks!

Catherine_B
QuickBooks Team

Maintaining Journal

You can use our Class or Location tracking feature, rose2017.

 

If you wish to have just one subscription and separately track your internal and external transactions for your books, you can turn on the class and location tracking feature. It allows you to categorize if the transaction is for internal and external ones. 

 

Let me show you how to turn that on: 

 

  1. Go to the Gear icon and select Account and Settings.
  2. From the Advanced menu, select the Categories section.
  3. Toggle to turn on Track classes and Track locations
  4. Set your preference and then click Save. 
  5. Click Done.

Once you have this turned on, you can now add a list and name it something like Internal or External. Then, assign them to your transactions. For more information on how the feature works and reports you can pull up from it, you can click here..

 

However, if you handle them differently, you can sign up for another subscription

 

You can always post your questions here if you need anything else. Take care and have a great day!

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