QuickBooks will ask you to enter a password every time you log in to the company file, JMOttone.
This is an additional layer of security to make sure that the person logging in is an authorized user. If you can get his password, you'll want to reset it so your own login credentials when opening the company file. Here's how:
- Log in to the company file using the current password.
- Go to the Company menu, scroll-down to Set Up Users and Passwords.
- Click Change Your Password.
- Enter the current and new password.
- Select a challenge question and provide an answer.
- Click OK.
Also, easiest way of transferring the file is to restore the backup copy that was given to you. Changing passwords or restoring files will not change the ownership of any QuickBooks account. Rather, it will only give you the ability to open it to continue using the file.
Other ways of resetting the password are discussed here: Reset Your Password For QuickBooks Desktop.
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