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Level 1

starting a company books over or changing them.

I've been working at this company for 5 years.  I have just been dealing with how the books are set up.  We don't need alot of whats been put in.  BUT i don't want to loose and of the information.  Just change the "buckets".  I'd rather just start a new company and move the information.  Can this be done?

QuickBooks Team

starting a company books over or changing them.

You’ve come to the right place, @Viki8725.

Let me share a way how you can start a new company file.

In the QuickBooks desktop, you can create a new company file from the existing one. So you don’t need to start company files from scratch.

You can copy and use accounts, lists of customers, vendors, items, including preferences from an existing company file to get started.

First, you’ll want to create a copy of an existing company file. Then condense the file to remove all the transactions.

The Condense Data utility helps streamline your company data file. It reduces the size because it removes transaction detail and lists entries. For more information, please see this article: Use the Condense Data utility.

To create a copy, you can follow these steps:


  1. Open QuickBooks Desktop and the company file you want to copy.
  2. Press F2 and look in the File Information section. 
  3. Follow the steps to back up your company file.
  4. Use the backup to restore your company file.
  5. Rename the file when you restore it. 

Please follow the step2 and step 3 sections from this article to complete the process: Create new company files from existing ones in QuickBooks Desktop.


If all of these are done, you can run a report and even customize the data to ensure all the information you need are intact.

Keep in touch if there's anything else I can do for you. I always have your back. Have a great day.

Level 13

starting a company books over or changing them.


You may create a new company file and utilize a 3rd party tool to migrate some data from the old file.




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