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Level 2
QuickBooks Team

Thanks for posting in the Community, @ChrisSA.

The Bill Payment List report displays amounts depending on the payment account you use. Choosing a credit card for bill payments will show as positive while selecting a bank account will appear as negative on the report.

Therefore, when you make a payment using your bank, it means you have decreased your asset (-). And making a payment using your credit card account will increase your liability (+).
Reports1.PNG Reports2.PNG

You can also consult an accountant for more details about how payments affect your bank and credit card accounts.

Use this article for more details on how accounts are affected by debits and credits. It shows there how debits and credits in QuickBooks Online recorded. It can be useful if you are going to adjust an entry using a journal entry.

Refer to this video article in the future if you want to run a personalized report: Customize your reports in QuickBooks Online.

Should you have questions, leave a message for assistance. I'll be more than happy to help. Enjoy your day!

Level 2

Thank you for the explanation.  Is there a report in qbo that will tell me total paid to a vendor over a certain time period?  I need to know the amounts I have paid to each vendor for 2019. 

QuickBooks Team

Yes, you can generate and filter the Bills and Applied Payments report, @ChrisSA.


This report displays payments you’ve made and the bills that go with them.


Here's how:

  1. Go to the Reports menu.
  2. Scroll down to the What you owe section.
  3. Choose the Bills and Applied Payments report.
  4. Filter the Report Period to the specific date range you want. 

For more insights about managing your vendor-related reports, you can check this article:

You can always get back to us if you have other questions. I'm just a few posts away.

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