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Level 1

We have four people who each own a separate and unique QB desktop license who need to access the same QB data file. How can they access the data file in multiuser mode?

 
2 Comments
QuickBooks Team

We have four people who each own a separate and unique QB desktop license who need to access the same QB data file. How can they access the data file in multiuser mode?

They can’t access the same data file, fshcpa-1956.
 
One license is equivalent to one account. Since they have separate license, the rest should be invited by the owner of the data file that they need to access. The number of users to be invited will base on the plan type.
 
These are the steps on how to add a user:
 

  1. Go to the Company tab and select Set up Users and Password.
  2. Select Set Up Users.
    add user 1.jpg

  3. Click on the Add user button.

    add user 2.jpg

  4. Fill in the details, and then click Next.

    add user 3.jpg

  5. Choose the areas you wanted them to have access, and then click Next.

    add user 4.jpg

  6. Confirm the access to the user.

    add user 5.jpg

  7. Hit Finish.

    add user 6.jpg

 
You can add additional user after the transaction, just follow the steps I have provided.
 
For the number of users, you can check this link for the feature comparison in QuickBooks Desktop: https://quickbooks.intuit.com/desktop/.


I added this article to know more about the users and restrictions.
 
You can also check this article, for the update in QBDT year 2020: Release notes for QuickBooks Desktop 2020.
 
Please don’t hesitate to comment below if you need extra help. I’m here to back you up. Happy Monday!

Level 15

We have four people who each own a separate and unique QB desktop license who need to access the same QB data file. How can they access the data file in multiuser mode?

@fshcpa-1956 

If those 4 license codes have the same edition and version (year), you may call and ask Intuit to merge them into 1 license code for 4 user seats.

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