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What type of printer is required to print checks from QuickBooks?

I am shopping for a printer to print checks from QuickBooks.

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Best answer 10-15-2018

Accepted Solutions
QuickBooks Team

Thanks for coming in, jiejennyliu!  Any printer can work,...

Thanks for coming in, jiejennyliu

Any printer can work, as long as it connects to the device you're using to access QuickBooks Online. 

There's a wide range of printers you can choose from, so you'll want to decide the features you need. I'd also recommend checking for their product reviews for performance and quality. 

I personally prefer HP printers for general use and check printing (we've been using an HP printer for years and it gets the job done). 

Once you purchased your printer, you can check out this article on how to set up printing alignment for your checks:

https://community.intuit.com/articles/1242582

If you need more help setting up your printer, please let me know and I'd be happy to help you. 

13 Comments
QuickBooks Team

Thanks for coming in, jiejennyliu!  Any printer can work,...

Thanks for coming in, jiejennyliu

Any printer can work, as long as it connects to the device you're using to access QuickBooks Online. 

There's a wide range of printers you can choose from, so you'll want to decide the features you need. I'd also recommend checking for their product reviews for performance and quality. 

I personally prefer HP printers for general use and check printing (we've been using an HP printer for years and it gets the job done). 

Once you purchased your printer, you can check out this article on how to set up printing alignment for your checks:

https://community.intuit.com/articles/1242582

If you need more help setting up your printer, please let me know and I'd be happy to help you. 

Established Community Backer ***

My preference is an HP LaserJet 400 or similar  with an a...

My preference is an HP LaserJet 400 or similar  with an alternate sheet feed mechanism. Feeding checks from a tray can involve only loading just the right number of checks for the check run and possibly having to deal with reverse order printing. With a sheet feeder you can stack more than enough checks and they will print in the exact order as stacked. Just remember to remove the blank checks prior to starting any other non-check print job as the feeder tray takes priority
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Re: My preference is an HP LaserJet 400 or similar with an a...

Another very interesting answer is coming from Xerox : 

they just released a "quickbook application" that seems really interesting to help us to scan multiple receipts in a single row. and for sure, their printer is also printing everything coming from Quickbooks.

 

https://www.xerox.com/en-us/connectkey/workplace-apps/expense-report-app

QuickBooks Team

Re: My preference is an HP LaserJet 400 or similar with an a...

It's great to have you here, @Aargh.

 

I appreciate you for sharing this great news! Indeed, there is a new addition to QuickBooks Online's list of supported  Third-Party applications. These supported applications boost the functionality and efficiency of QuickBooks Online in meeting your business accounting needs.

 

To visit QuickBooks Online's app center, here's how:

  1. Sign in to your QuickBooks Online account.
  2. Click Apps from the menu tab.
  3. If you're not sure what application you're looking for, type in the specific feature you want to have.
  4. Click the magnifying glass to search.

That should do it! If there are any QuickBooks features you'd like to learn more about, our Community page can come in handy. 

 

Feel free to leave your comment below if you have follow-up questions about printing checks and third-party applications. I'm always here to help.

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Re: Thanks for coming in, jiejennyliu! Any printer can work,... HELP PLEASE Quickly

Jut installed QB Preimer for Manufacturing & Wholesale 2019 and I can't any longer print our payroll checks on our dot matrix printer (Okidate Microline 421 9 pin). Today is pay day so WE HAVE A CRISIS RIGHT NOW. Help, what must I do to get my Oki printing payroll checks?

 

[email address removed]

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Re: Thanks for coming in, jiejennyliu! Any printer can work,...

Can qb 2019 desktop payroll print payroll checks on my dot matrix printer I have been using successfully with qb 2016?

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Re: Thanks for coming in, jiejennyliu! Any printer can work,...

Can I continue to use my dot matrix printer in qb desktop?

QuickBooks Team

Re: Thanks for coming in, jiejennyliu! Any printer can work,... HELP PLEASE Quickly

Help has arrived, tfhcpaco.

 

Rest assured, I'll do my best to help you get past this issue and make sure you're able to print your payroll checks as soon as possible!

 

You need to make sure the Device Driver of your printer is updated. Doing this will ensure that QuickBooks will be able to work with your printer when printing the payroll checks. If you're not familiar with the process, I suggest you reach out to your IT personnel. For more insight about this, please check out Microsoft's guide on how to fix printing issues.

 

Just a heads up, if you'll need more help, I highly recommend you get in touch with our Desktop Payroll Team. They can do screen-sharing to further assist you with the steps to resolve this issue and guarantee that you'll be able to print your paychecks.

 

Here's how you can reach them:

  1. Click the link to go to our Official Contact Us page.
  2. Select Basic, Standard, & Enhanced.

Please know that I'm always here to provide help and answer any questions that you may have, so don't hesitate to reach out to me again. Thanks for coming to the Community, wishing you and your business all the best.

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Re: Thanks for coming in, jiejennyliu! Any printer can work,...

i've been using an hp laserjet pro 400 for years with quicken. just switched to quickbooks online. problem: printing single checks. they always get stuck in the printer unless you print them portrait orientation using the center-feed option - an option that quicken gives you before printing but i haven't seen the option anywhere in quickbooks. suggestions?

QuickBooks Team

Re: Thanks for coming in, jiejennyliu! Any printer can work,...

Thanks for joining the thread, Von E.

 

I can provide some clarification about the printing options in QuickBooks Online (QBO).

 

At this time, QBO doesn't have the Center-Feed option for Portrait orientation. In the meantime, it would be a good idea to try printing your checks using the Landscape orientation. For additional insight about this, I'm also including this article: How to print checks

 

Keep me posted with the result, I'm determined to get this resolved for you. Thanks again for dropping by, I'll be standing by for your response.

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Re: Printer not working

Hi JamesPaulE, My printer is not working anymore. How can I reset it up or correct? Thx. Joe
QuickBooks Team

Re: Printer not working

Hello BeckL46,

 

We can run a test print to identify if the issue is coming from our printer itself or not. Let me guide you though.

  1. Open an offline document. For example: an MS Word document and Notepad text.
  2. Print the document.

If the printer works fine, you can configure your browser to adjust the printer settings. Please refer to the following sites below for the steps:

If it's not working, please consult your I.T. specialist to assist you further.

 

Reach out to us anytime if you have other questions. The Community is always here for you.

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Re: Printer not working

Thanks so much for you help. Issue resolved.

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