cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Community Explorer **

Write check against purchase order

Just started using QB 2019. Trying to write a check against purchase order and when i go to print the check error pops up saying cannot write a check to a non posting account. The purchase order was for COGS account for consumables but its trying to use the Purchase Order account non posting.

Solved
Best answer 01-28-2019

Accepted Solutions
Established Community Backer ***

Re: Write check against purchase order

A PO is non posting, it is a memo of what you ordered

 

enter a bill against the PO, then pay the bill

 

consumables, unless you are in the restaurant business, are not cogs, they are an expense.

View solution in original post

Established Community Backer ***

Re: Write check against purchase order

Edit your Items to see what account(s) you linked them to.

 

I would have, for instance, a Two Sided Noninventory item linked to COGS on the left and Income on the right. When I list this on a PO, that is the only thing that hits PO account. When I enter the Purchase and am told I have an open PO for this name, and is this Check or Credit Card Charge or Bill the fulfillment of that PO, and I select the Items and update, etc; that is Expense or COGS, and never PO.

 

You linked your Items to the Wrong Account. You linked them to an account used by QB for the Function of Transaction Type = PO, a Nonposting account. You bypassed what this is for you, as COGS and as Income. Please see my attachment.

 

When you Edit and Fix the account links, and try to Save, QB offers to Move existing data for you. Let it Move the data.

View solution in original post

2 Comments
Established Community Backer ***

Re: Write check against purchase order

A PO is non posting, it is a memo of what you ordered

 

enter a bill against the PO, then pay the bill

 

consumables, unless you are in the restaurant business, are not cogs, they are an expense.

View solution in original post

Established Community Backer ***

Re: Write check against purchase order

Edit your Items to see what account(s) you linked them to.

 

I would have, for instance, a Two Sided Noninventory item linked to COGS on the left and Income on the right. When I list this on a PO, that is the only thing that hits PO account. When I enter the Purchase and am told I have an open PO for this name, and is this Check or Credit Card Charge or Bill the fulfillment of that PO, and I select the Items and update, etc; that is Expense or COGS, and never PO.

 

You linked your Items to the Wrong Account. You linked them to an account used by QB for the Function of Transaction Type = PO, a Nonposting account. You bypassed what this is for you, as COGS and as Income. Please see my attachment.

 

When you Edit and Fix the account links, and try to Save, QB offers to Move existing data for you. Let it Move the data.

View solution in original post

Need to get in touch?

Contact us