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Senior Explorer *

Bill payment

I'm not sure what I did, but I have a vendor with several invoices that were entered each separately as a bill, but was paid with one check. Now that I'm reconciling, the check isn't showing in the reconcile screen but all the separate bills are. What did I do and how can I fix this to show the one check paid for all of these invoices. This is Quickbooks Online which I'm trying to learn. Thanks for any suggestions!

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Best answer 11-01-2018

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Established Community Backer ***

Re: Bill payment

Let's examine this comment: "Now that I'm reconciling, the check isn't showing in the reconcile screen but all the separate bills are"

 

If you are reconciling Banking, the Bills should not be here. That means the Bills have the checking account entered on them, in error. A Bill is something to pay later that is, for instance, inventory or Supplies Expense. Not a Bank account or credit card account. The "reason" on the bill for why this name is owed this much, should not be Checking.

3 Comments
QuickBooks Team

Re: Bill payment

Hello there, @cmarty.

 

Thanks for posting here in the Community. I can share some information about the reconciliation process in QuickBooks Online.

 

In order for the check to show on the reconcile screen, it should be tagged as C (cleared). It could be that the check was tagged as blank or R (reconciled) that’s why it didn’t show.


Here’s how to change the status to C (cleared):

 

  1. Select the Gear icon.
  2. Under Your Company, choose Chart of Accounts.
  3. Locate the appropriate account.
  4. From the Action column, click View Register.
  5. Identify and click the transaction to edit.
  6. Under the Check icon column, make sure that it shows C (see screenshot).
  7. Click the column to change the status.
  8. Click Save.

Cleared Transaction.png

After tagging the check transaction as Cleared, it should already show on the Reconcile screen. Then, you're all set to reconcile the account.

 

Drop me a comment below if you have any other questions about reconciliation.  I'll be happy to assist you further.

Established Community Backer ***

Re: Bill payment

Let's examine this comment: "Now that I'm reconciling, the check isn't showing in the reconcile screen but all the separate bills are"

 

If you are reconciling Banking, the Bills should not be here. That means the Bills have the checking account entered on them, in error. A Bill is something to pay later that is, for instance, inventory or Supplies Expense. Not a Bank account or credit card account. The "reason" on the bill for why this name is owed this much, should not be Checking.

Experienced Member

Re: Bill payment

Hello,

 

If you got one check for 3 invoices you have split the check amount between all 3 invoices.

use the same check received for all payments. So you can put them click them off in the undeposited area and it creates the full amount. At the end you will have cleared all 3 invoices. I hope this helps. 

 

Jami