Can I change the default deposit account from "undeposited funds" to my checking account?

Good day, @scott122.

Yes, you can use your checking account as your deposit to account instead of the Undeposited Funds. If your bank records a single payment, you can directly put the payment into your account and skip the default one.

Here's how:

1. From the + New icon, select Receive Payment.
2. Find the name of the customer from the drop-down menu.
3. From the Outstanding Transactions section, choose the transactions.
4. Select the payment method.
5. Choose your checking account.
6. Once you're done, click on Save and close.

If you need to group multiple payments, use the Undeposited Funds account. Doing so will record the payments as a single record. Then, you can make a bank deposit to combine them in QuickBooks.

To learn more about Undeposited Funds Account in QuickBooks, you can browse this article: What’s the Undeposited Funds account?.

You may also want to consider generating a report that shows your total Undeposited Funds. This helps you easily track the amount that needs to be deposited in your bank account. Create a report of your total Undeposited Funds.

Please post again if have other questions. Wishing you all the best!

can it be set to always deposit to bank account without changing it every time (so mobile app will automatically send to bank and not undeposided funds)

Hi loren. 

Thanks for stopping by the Community this afternoon. Currently, QuickBooks Online does not have a Company Setting to set a default bank account for writing checks. However, QuickBooks Online uses "sticky" settings. It will remember the bank account used in the last transaction of that type. Although this is not a default account, it works similarly for an account that you use regularly.

Features such as Checks, Pay Bills, and the Deposit to field on the Receive Payments screen will always populate with the last account used when a new transaction is entered.

Note: The "sticky" settings are user specific. Each user will default to the first bank account listed on the Chart of Accounts until they have created a check with a different account.

if you have any other questions feel free to post down below. Thank you and have a nice afternoon. 

When I create a bank deposit in QBO, only transactions that were posted to the undeposited funds account are available to make a deposit and transfer to my bank account.  Is there away to add other "Deposit to" accounts like an clearing account (I use Amazon Clearing)?  Having all sales receipts posting to undeposited funds in unwieldy.  Thanks

Yes, you can add another Deposit to accounts when handling banking deposits, @Michael McB.

We simply have to add your Amazon Clearing manually to the Chart of Accounts window. Let me show you how:

1. Proceed to the Settings ⚙ menu and choose Chart of Accounts.
2. Click New to create a new one.
3. In the Account window, select the Account Type ▼ dropdown. Then select an account type.
4. In the Detail Type ▼ dropdown, select the detail type that best fits the transactions you want to track. 
5. Provide your new account a name and add a description.
6. Once done, click Save and Close.

For more info, you may utilize this article: Add an account to your chart of accounts in QuickBooks Online. 

Then, you can now select your clearing account instead of the Undeposited Funds account. Please see the visual reference below: 

Additionally, I've attached a link below to help record your bank deposits in QuickBooks Online. It also covers some steps on how to manage and delete them.

Fill me in if you have other concerns with banking deposits. I'll be happy to help. Keep safe and take care!

Thanks for your reply.  I already have the Amazon Clearing account in my chart of account and I can choose that account in the Deposit to dropdown when creating a Sales Receipt.  The problem is when I create a Bank Deposit, only transactions that are posted to Undeposited Funds are available to be deposited.  I cannot use any other Deposit to account.

I appreciate your quick response and for sharing some clarifications with us, Michael.
 

I'd be delighted to share with you some insights about how bank deposits work in QuickBooks Online (QBO).

The Undeposited Funds (UF) accounts serve as a temporary account that keeps your payment before depositing them to your bank. Thus, when you make a bank deposit in QBO, only the transactions that were posted in your UF account are available.

Let me share with you these articles for more details: 

• What’s the Undeposited Funds Account?
• How to Use the Undeposited Funds Account to Receive Payments in QuickBooks Online

If you wish to deposit your transaction to another account, you'll want to open it and select your preferred account under the Deposit to field. You can refer to the screenshot shared by my colleague Rubielyn_J above.

When everything is all set, you might want to check out this article for your reference. This can help you in efficiently match your bank balance and QuickBooks balance: Reconcile an account in QuickBooks Online.

Please let me know if you need more help recording bank deposits in QBO. I'll be here more than happy to work with you again. Have a great day ahead!