cancel
Showing results for 
Search instead for 
Did you mean: 
dhavalkakadiya
Level 1

Categorizing incomes/expenses

I am not using banks feeds. Let's assume I've mistakenly deleted the transaction from the bank feeds and won't be importing again.

 

In such cases, if I want to add any transaction (without any open bill/invoice) in the bank register directly, what would be the best way to do it?

5 Comments
Rea_M
QuickBooks Team

Categorizing incomes/expenses

I'm here to show you the options for adding transactions (without any open bill/invoice) in the bank register in QuickBooks Desktop (QBDT), @dhavalkakadiya.

 

You're able to add an income/expense transaction directly to your bank register. When you're receiving an income, you can create either a bank deposit or sales receipt. While with your expenses, you can write a check.

 

If you want to record a bank deposit, here's how:

  1. Go to the Banking menu. 
  2. Select Record Deposits / Make Deposits.
  3. Close the Payments to Deposit window.
  4. In the Make Deposits window, select the account you want to put the deposit into from the Deposit To drop-down.
  5. Enter the Date and all other necessary details of the deposit.
  6. When you're done, select Save & Close.

 

I've attached a screenshot below that shows the last three steps.

83.PNG

 

If you opt to use sales receipts to record add an income transaction in the bank register, you can follow the step-by-step guide in this article: Create sales receipts.

 

With your expenses, you can easily write a check to add them to your bank register through the Banking menu. To do it, here's how:

  1. Go to the Banking menu.
  2. Select Write Checks.
  3. Choose the account in the Bank Account field.
  4. Make sure to enter and fill in all the other necessary expense details.
  5. When you're done, select Save & Close.

 

I've attached a screenshot below that shows the last three steps.

84.PNG

 

To effectively manage your income and expense transactions, as well as your business's growth, I'd recommend checking out this article: QuickBooks Help Articles. It also includes topics about banking and account management, to name a few.

 

In case there's anything else that I can help you with, please don't hesitate to visit us again. Stay safe and take care always.

dhavalkakadiya
Level 1

Categorizing incomes/expenses

@RE Many thanks for the response. I see some issue with this. Could you pls clarify?

 

Lets take an example of entering expense the way you mentioned. When I write checks from the Banking menu, the transaction goes to the bank register for that day. 

 

But lets say when I am working on bank feeds for subsequent months and I try to match any payment transaction from the Bank Feeds, I see the transaction done using write checks, maybe open and waiting to be matched. I also see that transaction open in Bill tracker as well. Could it create any potential issue?

 

Also, separately, Would there by any issue if I directly enter expense transaction in Bank register?

AlexV
QuickBooks Team

Categorizing incomes/expenses

Hi dhavalkakadiya!

 

There are different ways to record transactions in QuickBooks Desktop. Let me help you.

 

Yes, you can directly create a transaction in the bank register. This is the easiest way, will save time and this won't cause any issue. We just need to make sure we enter the correct details such as dates and accounts.

 

Also, the bills you're seeing on the bill tracker will also reflect on the bank feeds. From there, you can match them to the downloaded transaction.

 

If what you're referring to is that you created a check to record the payment without linking it to the bill, and you want to match them to the downloaded transaction, then that will result to duplicate entries. You'll need to resolve this first before you match them in the bank feeds. Check this link for the different solutions and choose what's best for you: Bill shows as unpaid after writing a check in QuickBooks Desktop

 

Once done, here's how to handle the downloaded transactions: Add and match Bank Feed transactions in QuickBooks Desktop.

 

For other banking concerns, I suggest visiting this page: QBDT Banking.

 

Leave a comment again if you need anything else. Have a great day!

dhavalkakadiya
Level 1

Categorizing incomes/expenses

Thanks. Very helpful.

 

Just one final thing to ask. 

 

Lets say there is no open bill for any transaction. And I write check for any expense from the Banking menu directly. It is added to the bank register.

 

Now since there is no open bill, next time when I try to match other transactions from the bank feeds, I see this expense transaction open for matching. Will it create any potential issue?

 

 

 

AlexV
QuickBooks Team

Categorizing incomes/expenses

You're very much welcome, dhavalkakadiya!

 

No, it won't cause any issue. Writing a check is another way to track your expenses in QuickBooks Desktop. As mentioned, just make sure to enter the correct info such as dates and accounts.

 

Here's the link about checks in QuickBooks Desktop: Create, modify, and print checks.

 

For more details on how QuickBooks Desktop works, visit our QBDT Articles page.

 

Let me know if you need more help. I'll be here!

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us