Entering simple purchases such as office supplies

Thanks for visiting us here today, @kcflyer.

I have some information about how to record your refund. I have five ways to handle this and I'm glad to share with you the steps.

Does the vendor send you a refund check for a bill that is already paid? If so, you'll want to record the deposit of the vendor check, then record a bill credit for the refund, and then link the deposit to the credit. Here's how:

1. Record a Deposit of the vendor check:
   1. Go to the Banking menu, then select Make Deposits.
   2. If the Payments to Deposit window appears, tick OK.
   3. In the Make Deposits window, tap the Received from drop-down and choose the vendor who sent you the refund.
   4. In the From Account drop-down, look for the appropriate Accounts Payable account.
   5. In the Amount column, enter the actual amount of the Vendor check.
   6. Click Save & Close.
2. Record a Bill Credit for the refunded amount:
   1. From the Vendors menu, select Enter Bills.
   2. Choose the Credit radio button to account for the return of goods.
   3. Enter the Vendor name.
   4. Tap the Expenses tab and enter the Accounts on the original bill.
   5. In the Amount column, enter the appropriate amount for each Account (the amounts may have to be prorated).
   6. Hit Save and Close.
3. Link the deposit to the Bill Credit:
   1. From the Vendors menu, select Pay Bills.
   2. Check the Deposit that matches the Vendor check amount.
   3. Pick Set Credits and apply the Bill Credit you created earlier then tick Done.
   4. Tap Pay Selected Bills, then Done.

For scenarios 2-5, please refer to this guide for the detailed steps: Record a vendor refund in QuickBooks Desktop.

If you need help with other tasks in QuickBooks Desktop, you can browse a specific topic here and look for the one that suits your needs.

Feel free to message me if you have other questions or concerns about QuickBooks. I'll get back to you as soon as I can.

Thank you!  I appreciate the help.