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How can I download individual W2s for my employees? I only see the combined filing with several per page. I told them I'd email them in addition to mailing.

 
18 Comments
Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with several per page. I told them I'd email them in addition to mailing.

More specifically, for 2017 I have the following files under my tax section:

W-2, Copies A & DEmployer Copies: Form W-22017
MA M-3, state W-2'sMassachusetts M-3 state W-2's2017
W-2, Copies B,C & 2Printable Employee Copies: Form W-2

 

But for 2018 I only have the following despite not changing any account settings:

 

FD W-2FD WH Employer Copy Of W-22018
FD W-3FD WH Employer Copy Of W-32018

 

Not only are there no individual forms, but the lack of a state filing is concerning!

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hello brad6, utahstock12.

 

I'm here to help provide information regarding the W-2 forms in QuickBooks Online.

 

Emailing the form directly within QuickBooks Online is currently unavailable. However, you can download the employee's W-2 form as PDF and manually send it to them.

 

Here's how:

 

  1. On the left panel, click Taxes.
  2. Go to the Payroll Tax tab.
  3. Under Forms, click Annual Forms.
  4. Under Annual Tax Forms, scroll down to The following forms are filed for each employee and select an employee.
  5. Click W-2, Copies B,C & 2.
  6. Select the period.
  7. Click View.
  8. Click the download sign (see screenshot below).

Your employees can also access W-2s through QuickBooks Workforce. For more detailed information, I'm adding the article I recommend below:

 

Access W-2s in Workforce.

 

If you're unable to locate W-2 forms within the QuickBooks, I recommend you give us a call. Our Phone Support Team will need to check the setup on your account in a secure environment.

 

You can reach them through them through these steps:

 

  1. Go to: https://help.quickbooks.intuit.com/en_US/contact.
  2. Click QuickBooks Online.
  3. Select a topic.
  4. Scroll down and click Get Phone Number.

Please be sure to let me know if there's anything else I can do to help you succeed.

 

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

I do not see the annual forms link.  It seems like you can no longer print W2s individually.  Workforce is also not working currently, so I can't even print our a PFD for my employee at this point. 

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Thank you pita0111 at least I know it's not just me....

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

This is how it worked last year, but currently there is no annual forms tab.

 

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

I talked to a person via chat who said much/all of last years things would be available.... by Feb 15th??

Moderator

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hello utahstock12,

 

All tax forms are already available in QuickBooks Online. The submission deadline of the forms for employers and employees is on January 31, 2019. February 15, 2019 is the extended deadline when submitting them. I'd recommend contacting IRS to verify this information. 

 

I'd also appreciate additional details (such as screenshots, error messages, and etc.) so I can further help you in pulling up your forms. Thanks in advance!

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with several per page. I told them I'd email them in addition to mailing.

I am also having this same problem.  There is no annual form link to select, please help ASAP.

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hi there, DebStat21.

 

Thanks for joining this thread. Allow me to help ensure you're able to pull up the annual forms in QuickBooks Online (QBO). 

 

We haven't received any similar reports about the annual form link in QuickBooks Online (QBO), and I appreciate you taking the time to report this. Let's perform some basic troubleshooting steps by logging in to QBO using a private browser or incognito window. This mode allows you to do a clean search, free from the influence of previous browsing history and network.

 

Here are the keyboard shortcuts to open private browser: 

  • Google Chrome: press Ctrl+Shift+N
  • Mozilla Firefox: press Ctrl+Shift+P
  • Internet Explorer: press Ctrl+Shift+P
  • Safari: press Command+Shift+P

If you're able to pull up the annual forms, you'll need to clear your browser's cache.

 

If the issue persists, I recommend calling our QuickBooks Online Support Team. They have additional tools to pull up your account and investigate this further. 

 

Here's how you can contact our phone support: 

  1. Go to: Get help with QuickBooks Online.
  2. Click the contact us link. 
  3. Select the Search for something else, and type-in Customer Support
  4. Click Search.
  5. Scroll-down and click Get Phone Number

Please let me know how it goes by clicking the Reply button below. I'm always here to help you out if you have any other questions about annual forms. Have a good one. 

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Also, regarding James' post about looking under the annual forms tab.... there is none? His image is what things looked like last year, but below is what I see currently.

 

QB.JPG

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

We also have the same problem. We are using QuickBooks Online Full Service Payroll.

If you could see in the screen capture, the W-2, Copies BC & 2 is NOT available. 
001.png

 
Please help.

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hi utahstock12,

 

In this case, I would contact Payroll Support. This way, we can further investigate and create a case for you.

 

Please use this link to speak with one of our phone agents: https://payroll.intuit.com/support/contact/?infosrc=qs&service=64.

 

We're always here to help whenever you have questions.

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

This exactly matches what I see. My picture didn't post properly for some reason.

 

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hi there, utahstock12.

 

I appreciate you coming back to us for additional support. Allow me to join this thread and clear this up for you.

 

We currently have an open investigation about being unable to pull up the W-2 form in QuickBooks Online. If you've already tried the troubleshooting steps given by JanyRoseB and still getting the same result, you will have to contact and inform our Payroll Team.

 

The notification list is the fastest way for us to update you on when a fix has been implemented, and it also allows our engineers to see how widespread an issue is and if there are any common components between affected users.

 

We appreciate your understanding and patience. Let me know if there's anything else you need. I'd be around to help you more.

Experienced Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

I also do not have the "annual forms" tab and can only see the combined fed forms, no state filing, nor individual forms. I tried to go to the link provided to report this, but there is only a phone number.

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Thanks for joining the thread, Pamcakes29.

 

I'm here to get you pointed in the right direction for getting those individual forms.

 

I'd love to pull up your account and help you get them. However, the resources necessary to do this are under our QuickBooks Online Full Service Payroll Team, so I highly recommend that you reach out to them. They can pull up your account in a secure environment and use specialized tools to provide you with the forms that you need.

 

Keep in touch if there's anything else I can do for you. I always have your back and am always happy to help. Thanks for reaching out, wishing you all the best.

Established Member

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Any update on this issue? I still cannot see annual forms in my Quickbooks Online. Thanks!

QuickBooks Team

Re: How can I download individual W2s for my employees? I only see the combined filing with sever...

Hi @malbo,

 

Let me walk you through the steps to view your annual forms successfully.

 

As of the moment, we haven't received any reports about users who are not able to pull up any of the annual forms.

 

If you haven't yet, let's try to check your check and view your archived forms. Here's how:

  1. Go to the Taxes page.
  2. Select Payroll taxes.
  3. Under the Annual Forms option, click View and print Archived forms>>.

Once done, you can now be able to view your annual forms.

 

However, if you're still not seeing your annual forms, I suggest contacting our Customer Care Team. They can pull up your account in a secure environment. And they have the screen sharing tool to look up into your account and help you view your annual forms.

 

Feel free to leave a comment below by clicking the Reply button if you have any other questions.