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Level 2

How do I associate downloaded credit card transactions with a different account?

I'm using QuickBooks Online. I linked a personal credit card to QBO in order to speed up transaction entry. But, I want to record the transactions as expenses to be reimbursed which means I need to dis-associate them from the credit card (and when it's all cleaned-up, unlink the credit card). How would I do that?

Solved
Best answer October 14, 2020

Best Answers
QuickBooks Team

How do I associate downloaded credit card transactions with a different account?

I appreciate your response, wsomek. 

 

We can modify the transaction and unmatched it. Though, we need to make sure we transfer it to the correct account.  Here's how to do it: 

 

  1. Go to Banking
  2. Select the blue tile for the account you want to review. 
  3. Tap the Reviewed tab. 
  4. Locate the transaction you want to move. 
  5. Select the blue transaction link in the Added or Matched column to open the transaction. 
  6. Click Undo from the Action column. The transaction will go back to the For Review tab. 
  7. Go back to the For Review tab and find a new match

Here are helpful articles for more details: 

For reference here's an article to become more familiar with Transfer funds between accounts. This gives you an over on how to create a transfer between two accounts using Transfer, Check, Imported Bank Transaction, and Journal Entry.   

 

Feel free to get back to me if there's anything else you need help with. The Community is open 24/7 to assist you. Take care!

View solution in original post

5 Comments
Moderator

How do I associate downloaded credit card transactions with a different account?

Hello there, wsomek.

 

You'll have to exclude these transactions downloaded from your personal credit card account. Then, create an expense and select the account you want to use.

 

Exclude transactions:

  1. Click Banking or Transactions on the left pane.
  2. Select the Banking tab.
  3. Select the For Review tab.
  4. Select the checkbox of the transactions to exclude.
  5. Select Exclude.

Create expense:

  1. Select + New on the left pane.
  2. Select Expense.
  3. In the Payee field, specify a vendor. You can specify the name of a person or a business.
  4. Select the Payment account to which to credit this expense.
  5. Enter the date of purchase in the Payment date field and specify the Payment method for the expense.
  6. (Optional) Enter a description of the expense.
  7. Enter the amount of the purchase and any Tax paid (if applicable).
  8. Select Save and close or Save and new.

Check out this article to know more about bank transactions in QuickBooks Online: Categorize and match online bank transactions in QuickBooks Online.

 

Stay in touch with me if you need further assistance in recording these transactions.

Level 2

How do I associate downloaded credit card transactions with a different account?

Ah. Okay, so my attempt to use the linked credit card account as a way to reduce data entry isn't going to work. Is that right?  I was hoping there would be a way to unlink the transaction entries from the automatically created credit card account and then assign them to a manually created account.

Level 2

How do I associate downloaded credit card transactions with a different account?

Is there a different way to get those transactions entered into QBO and associated with the correct account - other than entering them manually, transaction-by-transaction? 

QuickBooks Team

How do I associate downloaded credit card transactions with a different account?

I appreciate your response, wsomek. 

 

We can modify the transaction and unmatched it. Though, we need to make sure we transfer it to the correct account.  Here's how to do it: 

 

  1. Go to Banking
  2. Select the blue tile for the account you want to review. 
  3. Tap the Reviewed tab. 
  4. Locate the transaction you want to move. 
  5. Select the blue transaction link in the Added or Matched column to open the transaction. 
  6. Click Undo from the Action column. The transaction will go back to the For Review tab. 
  7. Go back to the For Review tab and find a new match

Here are helpful articles for more details: 

For reference here's an article to become more familiar with Transfer funds between accounts. This gives you an over on how to create a transfer between two accounts using Transfer, Check, Imported Bank Transaction, and Journal Entry.   

 

Feel free to get back to me if there's anything else you need help with. The Community is open 24/7 to assist you. Take care!

View solution in original post

Level 2

How do I associate downloaded credit card transactions with a different account?

Thanks Ailene - I think this is what I was looking for.

 

 

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