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pjtracy11
Level 1

How do I combine 2 Accounts since I have two companies?

 
8 Comments 8
Ryan_M
QuickBooks Team

How do I combine 2 Accounts since I have two companies?

Hi @pjtracy11,

 

Although there isn't a direct way to combine 2 QuickBooks Online (QBO) companies, what you can do is import your company data from one to another. 

 

I suggest importing your Chart of Accounts first. To prepare your Excel first for upload, follow the steps in this article: Move your chart of accounts to QuickBooks Online. Look for Step 1: Get your spreadsheet ready section.

 

When it's ready, go with these steps to upload the Excel file:

 

  1. Log in to your QBO company.
  2. Click the Gear icon.
  3. Select Import Data.
  4. Tap Chart of Accounts.
  5. Hit Browse, then search for the Excel file.
  6. Press Open, then Next.
  7. Follow the onscreen prompts to proceed. 

Right after, you can also upload Customers, Vendors, Products and Services, and Invoices. Do this in the order I've provided to ensure your data imports correctly. 

 

If you have other questions about the import process, check out this article: Common questions about importing data to QuickBooks Online. You'll find the list of FAQs at the bottom of the page, along with their answers. 

 

Do you need further assistance? Leave a comment below, and I'll get back to you. 

Rustler
Level 15

How do I combine 2 Accounts since I have two companies?

Each company is required to have its own set of books, you do not combine them

 

IRS Pub 583, Page 5 - must keep separate books per company

and for sole proprietors
IRS Pub 334, page 40 - "If you have more than one business, you must figure your net profit or loss for each business on a separate Schedule C."
IRS Pub 334, page 45 - separate schedule C for each business

donovan1
Level 1

How do I combine 2 Accounts since I have two companies?

Hi, one of our clients is a group of companies, it has 5 QBO Accounts and now they are asking us to compile it in 1 QBO only. Will that be possible? Thank you

RenjolynC
QuickBooks Team

How do I combine 2 Accounts since I have two companies?

Thanks for sharing your concern on this thread, donovan1.

 

If you want all companies to be added in a single login, it's possible to do that. Just make sure to use the email address you’d like to use for all of your companies.

 

You can follow the step by step process in this article: Sign in to multiple QuickBooks Online companies with one user ID.

 

Once done, you just need to switch between companies.

 

Here's how:

 

  1. Go to the Gear located in the upper right-hand corner of your QuickBooks Online page.
  2. Under Profile, select Switch Company.
  3. From the list, select the company you want to switch to.

On the other hand, if you're trying to merge all 5 QuickBooks Online accounts into one company, this option is currently unavailable. Each company is created as a separate file. However, you can manually enter the data into the company you want to keep. Here's a link that you can check as a reference: Merge companies, data files or copy lists.

 

Please let me know if you have more questions or other concerns with your QuickBooks Online account. I'll be glad to answer them. Have a great day!

Fiat Lux - ASIA
Level 15

How do I combine 2 Accounts since I have two companies?

@donovan1 

Why does your client need to merge those 5 QBO accounts? You may open a new blank QBO Plus or Advanced to utilize the Class/Location feature.

 

then you may have 2 options:

1. Utilize a migration tool

 

2. Purchase a 3rd party migration service.

 

As another option, they may keep using those 5 QBO accounts and utilize an additional app to consolidating reports into one dashboard.

https://go.zoho.com/M5c

 

angeljames
Level 1

How do I combine 2 Accounts since I have two companies?

need help to combine  2 quick books accounts to one, 

Rasa-LilaM
QuickBooks Team

How do I combine 2 Accounts since I have two companies?

Thanks for joining this thread, angeljames.


Let me provide some information about combining QuickBooks accounts.


As mentioned by @Rustler, you don’t have to combine your companies. This is because each one is required to have its own books.   


Also, consolidating QuickBooks accounts is currently unavailable.  Alternatively, manually input the data into the company you wish to keep.


I know that my colleague already provided this article, but let me share this one again: Merge companies, data files, or copy lists. It contains answers and tips on how to move lists, data, and company files.


For future reference, this link will guide you on how to merge duplicate accounts, customers, and vendors in QuickBooks Online.


Keep me posted below if you still have questions about combining companies in QuickBooks. I’ll jump right back in to make sure this is taken care of for you. Enjoy your weekend.

Fiat Lux - ASIA
Level 15

How do I combine 2 Accounts since I have two companies?

@angeljames 

You should open a new blank QBO account.

https://quickbooks.grsm.io/US

https://quickbooks.grsm.io/us-promo

 

then you may have 2 ways:

1. Utilize a migration tool

https://transactionpro.grsm.io/qbo

 

2. Purchase a 3rd party data merging service.

 

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