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sod99
Level 1

How do I void a check that has been outstanding for 6 month - but void with current date, have expense added back to liability, and issue a new check - and then clear

 
3 Comments
Joshua R
QuickBooks Team

How do I void a check that has been outstanding for 6 month - but void with current date, have expense added back to liability, and issue a new check - and then clear

Good afternoon, @sod99.

 

I'd like to provide you with steps about voiding your transactions in QuickBooks.

 

If the transaction is incorrectly entered, you have the option to delete or void the bill payments. Let me walk you through doing so.

 

  1. Open the Bill Payment.
  2. Pick the Delete drop-down list.
  3. Choose either Delete Check or Void.
  4. Click Yes.

 

Enter a deposit in the current period for the total amount and post it to principal & interest accounts.  Put in the description the Check #s that you are voiding.  This puts the amount back in the checking account.


Then when you reconcile the bank account, check the checks being voided & the deposit as being cleared.  

Then you just reissue a check as needed.

 

If you have any other questions, we're always here to help.

sod99
Level 1

How do I void a check that has been outstanding for 6 month - but void with current date, have expense added back to liability, and issue a new check - and then clear

The reply does not solve my problem.

 

I wrote a bill payment disbursement check in September 2019, the payee has advised the check was lost, never cashed, and now requests a replacement check.

 

So I want to void the check now - January 2020 - and have the liability re-established in my AP subledger, so I can issue a replacement check.

 

The Sept. 2019 thru December 2019 bank recs have all been performed, and the lost check was listed as outstanding.

 

Now when I preform the January 2020 bank rec, I want to be able to remove from o/s list because we have stop paid. 

 

I have read thru many proposed solutions in QB, but none get me the correct answer. 

 

I don;t want to void the check with a Sept 2019 date, then all my bank recs and FS balances would change.

Angelyn_T
QuickBooks Team

How do I void a check that has been outstanding for 6 month - but void with current date, have expense added back to liability, and issue a new check - and then clear

Thank you for the detailed information, @sod99.

 

Voiding the check will cause discrepancy or reduction on your previous FY's balances. To resolve the problem, you have to create a bank deposit as a reversal on the check created, the same account and date it in 2020.

 

To record a bank deposit:

 

  1. From the Plus (+) icon, select Bank Deposit.
  2. Choose the account you want to deposit the money from the Account drop-down.
  3. Go to the Add funds to this deposit section and fill in the necessary information. 
  4. Tap on Save and close.

If you wish to issue a new check, create a new one. For your guide, check out this article: How to write checks.

 

Leave a comment below if you have any other questions. I'm always here to help. Have a good day!

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