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darchambault
Level 1

How to deal with employee making a payment on a company credit card

For logistical reasons, one of our employees had to make a payment on our company credit card which is tracked (but not connected online) in QBO.

 

What's the best way to:

1) Enter the payment on the credit card, and

2) Issue a reimbursement cheque to my employee?

 

Thanks in advance for any help you may provide!

Solved
Best answer February 01, 2021

Best Answers
Adrian_A
Moderator

How to deal with employee making a payment on a company credit card

Hello there, darchambault.

 

We can create a check or expense transaction to your employee used their funds to pay a business expense. Let me guide you how:

 

  1. From the + New button, select Check or Expense.
  2. In the Payee drop-down, select the name of your employee.
  3. Choose a liability account from the Category drop-down list. Note: If you don't have one yet, you can add a new account. If you're using Online payroll, here's how you can create a reimbursement account.
  4. Enter the other information such as the Amount, Billable, or Customer
  5. Hit Save or Save and close.

 

I've added this article for more information: Reimburse an employee.

 

Afterward, you can pull up the Transaction Detail by Account from the Reports page. This will give you the total amount and know how much you still owe the employee if you have not paid them in full.

 

Also, I'd still recommend reaching out to our accountant for advice on how to record the transactions to make sure your reports are accurate.

 

Let me know if there's anything that I can help. Keep safe!

View solution in original post

1 Comment 1
Adrian_A
Moderator

How to deal with employee making a payment on a company credit card

Hello there, darchambault.

 

We can create a check or expense transaction to your employee used their funds to pay a business expense. Let me guide you how:

 

  1. From the + New button, select Check or Expense.
  2. In the Payee drop-down, select the name of your employee.
  3. Choose a liability account from the Category drop-down list. Note: If you don't have one yet, you can add a new account. If you're using Online payroll, here's how you can create a reimbursement account.
  4. Enter the other information such as the Amount, Billable, or Customer
  5. Hit Save or Save and close.

 

I've added this article for more information: Reimburse an employee.

 

Afterward, you can pull up the Transaction Detail by Account from the Reports page. This will give you the total amount and know how much you still owe the employee if you have not paid them in full.

 

Also, I'd still recommend reaching out to our accountant for advice on how to record the transactions to make sure your reports are accurate.

 

Let me know if there's anything that I can help. Keep safe!

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