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Level 1

How to match payroll item paid with two separate checks

I ran payroll and the client wrote an incorrect amount on the check to the employee. He wrote a second check to the employee so he would be whole. Now I have two checks in Banking that I need to match to that payroll, but since neither amount is correct it won't match. How do I match them? I can't just "accept" the checks since the Checking account was already credited, so I don't want to duplicate the entries. If I exclude in the Banking step, the reconciliation will be off. Any help is appreciated! 

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Best answer January 21, 2020

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QuickBooks Team

How to match payroll item paid with two separate checks

You're unable to match them if they have different amounts, Mrskelly2u.

 

You're also right. If you accept or add the transactions, it will create duplicate entries. You can exclude them instead. This will not affect your reconciliation since you're going to reconcile the two existing checks. 

 

I'll guide you with excluding the transactions:

  1. Click Banking, then go to the Banking tab.
  2. Go to the For Review tab.
  3. Select the transactions you want to exclude.
  4. Click Batch actions, then choose Exclude Selected.

These transactions will show in the Excluded tab. If you want to permanently delete them, here's how:

  1. Go to the Excluded tab.
  2. Select the transactions you want to delete.
  3. Click Batch actions, then choose Delete.

Once done, you can reconcile your account. 

 

Feel free to reach out to us again if you have other concerns. We're here to help you. 

View solution in original post

3 Comments
Highlighted
QuickBooks Team

How to match payroll item paid with two separate checks

You're unable to match them if they have different amounts, Mrskelly2u.

 

You're also right. If you accept or add the transactions, it will create duplicate entries. You can exclude them instead. This will not affect your reconciliation since you're going to reconcile the two existing checks. 

 

I'll guide you with excluding the transactions:

  1. Click Banking, then go to the Banking tab.
  2. Go to the For Review tab.
  3. Select the transactions you want to exclude.
  4. Click Batch actions, then choose Exclude Selected.

These transactions will show in the Excluded tab. If you want to permanently delete them, here's how:

  1. Go to the Excluded tab.
  2. Select the transactions you want to delete.
  3. Click Batch actions, then choose Delete.

Once done, you can reconcile your account. 

 

Feel free to reach out to us again if you have other concerns. We're here to help you. 

View solution in original post

Highlighted
Level 1

How to match payroll item paid with two separate checks

Thanks for the quick reply. So to confirm - if I exclude the transactions it won't mess up my payroll totals, right? I see in the journal that the correct entries were created when I RAN payroll. So when the checks clear and I see them in the banking step, matching them has the same result as excluding them. Correct?

Highlighted
QuickBooks Team

How to match payroll item paid with two separate checks

Great to have you back in the community @mrskelly2u.

 

You are correct once more :). Before you start this process, we need to make a backup of the company file. This will ensure that there's a copy of the data if the results are not what your wanting. Follow these few simple steps provided below to back your company file up:

 

  1. Switch QuickBooks to single-user mode.
  2. Click File, backup, then create local backup.
  3. On the Create Backup window, select Local Backup, then click the Options button.
  4. On the Backup Options window that appears, click Browse and select the location you want it saved too.

Once this is complete, you can follow the steps provided above by Kristine Mae

 

I hope this helps. If you have any further questions or concerns, I'm just a click away.

 

 

 

 

 

 

 

 

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