I have started using Quick books this year. I have imported bank transactions and want to post a customer payment on account as opening balances are not transferred yet.

Hi @sharonmcnulty,

When you've already started using a bank account without entering an opening balance amount, it's still possible to enter it later on. 

You can proceed with posting a customer payment, and when you're ready, create a journal entry to record the opening balance. 

Here's how:

1. Click the + New menu.
2. Select Journal entry.
3. Enter a date. Ensure that it comes before the oldest transaction in the account.
4. On the first line, select the account you want to enter the opening balance for. You can view your bank statements to make sure the opening balance amount is accurate. 
5. On the second line, select Opening Balance Equity under the Account column.
6. Press Save when done.

If you have other questions with this process, it's explained in full in this article: What to do if you didn't enter an opening balance in QuickBooks Online. You'll see the whole process is divided into 3 sets of steps, as well as screenshots for your reference.

Feel free to post a reply below, in case you have other questions. I'll get back to you as soon as I can. 

Sorry my query actually is, how do I post the payments (Supplier & customer) as I cannot allocate them due to opening balances not being transferred yet?

Hello again, @sharonmcnulty. Thanks for your prompt response. 

As mentioned by my colleague @Ryan_M, you can create a Journal entry to record the opening balance. But before doing so, I recommend consulting with your accountant so they can guide you on what's the best thing to do. 

Additionally, I want you to get the most out of QuickBooks for your business. You can check some articles that are designed to help you get acclimated with the software. They can be accessed at the following link: QuickBooks Tutorials.

If there's anything else I can do for you, let me know by commenting below. I'd be happy to further assist you. Have a great day.

Hi @MirriamM & @Ryan_M  apologies I am obviously not being clear with my query.

My query is not about recording the opening balances. I cannot do this until our audit is complete next month.

My query relates to how to record payments to suppliers & from customers? At the moment many of the payments going through my bank account relate to invoices from 2019  that are currently not in Quick books so I want to know how to post payments on account?

I have manually imported my bank transactions and now need to record them in the relevant supplier & customer accounts. Most will be "on account" as I cannot allocate them against the relevant invoices until I post the opening balances after our audit.

@sharonmcnulty 

You may have 4 different transaction types to be imported:

1. Bills

2. Bill-Payments

3. Invoices

4. Receive-Payments

Prepare your data transactions in XLS/CSV and utilize the 3rd party tool to import those data

https://transactionpro.grsm.io/qbo

https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

Hope it helps.

@Fiat Lux - ASIA I am so confused! I have imported my transactions already. 

My only query is how to record the payments made & received (which I already have in my bank account on Quick Books) on the Supplier & Customer accounts? Many of these payments need to be payments on account as I cannot allocate them yest due to my opening balances not confirmed by our auditors.

Thanks.

Hi there, sharonmcnulty,

I'm here to help post payments from customers and to suppliers in QuickBooks Online (QBO).

You can add those payments to the desired bank account in QBO. They become customer deposits and supplier expenses in the register.

I'm glad to guide you through the steps:

1. On the For Review tab, add a payee (customer or supplier) and category to each payment.
2. Once done, click Add.
   
3. Select Go to Register to check those entries in the Chart of Accounts.
   
4. You'll see them as expense and deposit in your register.
   

Once invoices are entered in QuickBooks, you'll link them with deposits, as well as bills with expenses.

Should you need anything else, feel free to leave a comment below. I'm always around to help you out.

Hi @MaryLandT Many thanks for your help. I am now in the review tab for a customer deposit.  Can I split the category for a deposit as it relates to two different income types?

@MaryLandT Also I do not have the option: Go to register, only go to account history?

Thank you for the quick reply, @sharonmcnulty.

Yes, you can split the category with different accounts, also the amounts. Let me guide you how:

1. Go to the Accounting menu located on the left side.
2. Select Chart of Accounts.
3. Click the View register perpendicular to the bank.
4. Double click the transactions. 
5. In the Add funds to this deposit, choose the account in the Account drop-down arrow.
6. Hit Save and close.

For the detailed guide about the process, check out this article: Enter a split transaction into the register.

Let me know if you have follow-up questions. I'm always here to help. 

Hi @Michelle_b thanks for your response. That works. The only problem I have is when I go to chart of accounts, I don't have a view register button. Maybe I am missing something in my set-up as I cannot see it?

@Jovychris_A  Thank you so much, I am learning everyday! Yes I am in Europe so that makes sense. I will know for the future. Thanks again for your help.

You're always welcome and I appreciate your willingness, @sharonmcnulty.

It's great to see that you're learning our product every day.
 

To provide you the right steps and prevent confusion in the future, you can click the flag on the upper right. Then choose the flag or the region you wanted an answer with your query.

If you were unable to see your flag in the options, select the Global flag that answers the rest of the world queries.

You can always leave a message or leave a post to your region if you need further assistance. I'll be around to help. Enjoy your day!

@Jovychris_A  thanks this is also really helpful.  I am in the US version even though I am based in Ireland. When I post my question when I am logged into Quick books I can only change the flag after I post my question.