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I use PayPal to collect payment for my travel odysseys. I move money from PayPal to my biz checking in lump sums that don't match the sales exactly. How do I match?

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QuickBooks Team

Re: I use PayPal to collect payment for my travel odysseys. I move money from PayPal to my biz ch...

Hello lacomstock79,


If the business account is selected from the recorded transaction in QuickBooks, you can either do the following:

  • Change the bank account of the transaction to PayPal so you can match the transactions.
  • Use the Record Transfer option in the banking section and manually reconcile the transaction in the Chart of Accounts.

Note: Please make sure to consult with your accountant before following the steps below. This is to make sure your financial reports are accurate.


To change the bank account of a transaction, you will need to open it and update the account from the Deposit to field.


Here's a sample screenshot of a receive payment transaction:


Once updated, you can now match the transaction in the banking section. Here's an article for more information: Match and categorize your downloaded bank transactions.


For using the Record transfer option, here's how:

  1. Go to Banking and select the transaction you want to transfer.
  2. Choose Record Transfer and select the transfer account.
  3. (Optional) Enter a memo.
  4. Click Record transfer.

Then, manually reconcile the transaction by following these steps:

  1. Click the Gear icon located in the upper right-hand corner.
  2. Under Your company, click Chart of Accounts.
  3. Click the View register link of the account where the transaction was transferred to.
  4. Find the transaction and click the transaction to expand.
  5. Click the Reconcile column (Indicated by a check mark) until you see the letter R.
  6. Click Save.

i'll be around if there's anything else you need help with QuickBooks Online banking. Thanks.