If I have 2 quickbooks accounts for the same business. how do I combine them?

My guess would be pick the most current one or the one with most or best transactions and input others. There may be a better way if you wait here for answer OR go to help to find answer there is there is one.

Hello there, @amandafejes907.

We're unable to combine two QuickBooks Online (QBO) accounts. To keep your record in order, you'll have to select which account you want to have all the data, then import the other transactions.

To begin, you'll first have to export all the lists. I'll guide you how.

1. Sign in to the account that has your lists.
2. Then, go to the Reports menu.
3. Search the report you'll want to export.
4. Customize the list report’s columns. 
5. After saving your report, export it.
6. Open the exported report in Excel.
7. Delete rows 1-4 to remove your company name and report title from the sheet.
8. Save your report again as Excel or CSV.

Once done, refer to this article to learn how to import your list: Move your lists to QBO.

Also, we've gathered some frequently asked questions about importing data to QBO, which can further guide you in the process.

In case you'll want to cancel the subscription of your other account, check out this article to learn more: Cancel your QBO subscription.

I'm just a few clicks away if you have additional questions about importing your data. Have a great day!

@amandafejes907 

You may have 2 options:

1. Utilize a 3rd party consolidating app. It is a shortcut but not recommended for a long run.

2. Migrate your data completely by another 3rd party app

https:// transactionpro.grsm.io/qbo

Would this work for moving quickbooks payroll only (purchased first) into my quickbooks online (originally desktop for my small company)?

Hi there, ddpmd3290.

Thanks for stopping by this afternoon. Unfortunately, prior payroll will not automatically transfer over to your new QBO account, especially if you're coming from Desktop. There's several reasons for this but primarily, it's because QBO is a cloud based storage service, while Desktop is a hard-wired system, meaning in QBO there's a limited amount of space on the cloud to store info from previous payroll. You can input your previous payroll up-to one year prior. I'm happy to show you how, follow along below.

Step 1: Collect employee info:

Gather employee W-4s, pay stubs, or other payroll reports to help you enter employee's details and what each employee has been paid so far this year. We recommend using employee pay stubs and reports that may have employee year to date amounts. Check out the reports needed for each employee you paid.

Step 2: Get started:

1. Select Payroll then Overview.
2. You will see tasks you need to complete on your TO DO. When you're done adding your business info, it's time to tell us about your team. Select Let's go to start adding your employees.
3. Enter your employees' info. After you complete questions 1-7, select Done. Select Add an employee to add the rest of your employees.
4. Complete the onscreen steps 1-7. If your employee doesn't have any wages to enter this year, select Done and add additional employees as needed.

Step 3: Enter how much you paid the employee this year:

Complete the following steps only if you have paid employees this year.

1. Under Step 8, How much did you pay [employee] this year?, select +Enter [year] prior pay details.
2. Answer 1-2 questions to select the time period the employee got paid. In Colorado, you may see additional questions.
3. Depending on your answers, use the reports and pay stubs you gathered to enter how much you’ve paid your employee so far this year in the Year-to-date totals as of today column.

   Note: Missing items? You need to set up all pay types, deductions, and company contributions as applicable.

4. Be sure to include all types of compensation, deductions, taxes, and company contributions including.
   1. Regular Wages - Total employee compensation (salary or hourly) in $ amount.
   2. Overtime Pay, Bonus Pay, etc - any additional employee compensation $ amount.
   3. Federal Income Tax - Also known as federal withholding or FIT.
   4. Social Security & Medicare - Both are known as FICA taxes.
   5. State Income Tax - Also known as state withholding or PIT/SIT.
   6. State Disability Insurance - This tax item only shows if the state has SDI.
   7. Net Pay - This is optional. You can leave it blank as it automatically calculates after you select Continue.
5. If you're in quarters 2 - 4, enter the amounts you paid the employee for previous quarters in the Year-to-date totals as of [date] column.

Step 4: Repeat for all employees paid this year:

Enter pay information for all employees paid in the current calendar year, including those that are no longer with your company.

You can find these steps and additional information, including a tutorial video at the following link: Set up prior payroll. If you have any other questions, you can post below, thank you for your time and have a nice evening.