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matthewtuttle-th
Level 2

If I pay my workers using money orders, the bank transaction shows one lump sum withdrawal. Is there a way when splitting that transaction to show different payee's?

 
4 Comments 4
MaryLandT
Moderator

If I pay my workers using money orders, the bank transaction shows one lump sum withdrawal. Is there a way when splitting that transaction to show different payee's?

Yes, there's a way to split payments downloaded from your bank, matthewtuttle.

 

All you need to do is find a match so you can select two payees. Let me show you how to do it.

 

  1. Click Banking from the left menu.
  2. Select the bank where the payment was downloaded from.
  3. Go to the For review tab.
  4. Find and click the payment, then select Find match.
  5. This will open the Match transactions page.
  6. From there, you can mark transactions that you want to match with the payment.
  7. Click Save once you're done.

 

After you match or add downloaded transactions, they're recorded into QuickBooks. You can review your work and make sure everything is correct in the Categorized or Reviewed tab.

 

If you need to change or move a transaction to a different account, follow these steps to undo or unmatch it. Make all of your changes before your monthly reconciliations.

 

Let me know if you have additional questions by commenting below. I'm always right here whenever you need help splitting bank transactions.

matthewtuttle-th
Level 2

If I pay my workers using money orders, the bank transaction shows one lump sum withdrawal. Is there a way when splitting that transaction to show different payee's?

Thank You. I will try that.

matthewtuttle-th
Level 2

If I pay my workers using money orders, the bank transaction shows one lump sum withdrawal. Is there a way when splitting that transaction to show different payee's?

Hi MarylandT,

I tried what you suggested and that didn't work. I've attached a screen shot of one of the transactions I'm categorizing. I got (3) money orders to pay my employees for various amounts, the bank transaction is shown as one lump sum amount, and I can only list one payee. In this example it appears that Edwin received the whole amount when in fact he didn't. That's why I was asking if there was a way to add additional payee's so I can show what each person is paid and be able to track what each person is paid Thanks Matt

GebelAlainaM
QuickBooks Team

If I pay my workers using money orders, the bank transaction shows one lump sum withdrawal. Is there a way when splitting that transaction to show different payee's?

Thank you for getting back to the thread, @matthewtuttle-th. I appreciate you trying those steps provided by my colleague. I'm here to provide additional information regarding your concern.

It is not possible to add multiple payees to your transactions. You'll need to exclude those bank transactions, and manually clear it in your QuickBooks Online Payroll to successfully match bank transactions with payroll.

Here's how:
 

  1. Go to the Banking menu.
  2. Choose the bank where the payments was downloaded from.
  3. Select the For Review tab.
  4. Tick the checkbox of the transactions you want to exclude.
  5. Then choose Exclude.

Once everything is all good, you can now reconcile your accounts so they always match your bank and credit card statements.

Please refer to this article for the detailed steps: Reconcile an account in QuickBooks Online

Don't hesitate to post a reply and give an update about your bank transactions. I'll be here to assist you. Enjoy the rest of the day!

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