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brandy1
Level 2

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

 
Solved
Best answer January 07, 2020

Best Answers
Mark_R
QuickBooks Team

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

I appreciate you getting back to us and providing a screenshot, @brandy1.

 

The steps provided by my colleague MadelynC above is to set up a Service item. To get the Product/Service option on the invoice, you'll have to turn on the Show Product/Service column on sales forms feature. Let me guide you through the steps.

 

  1. Click the Gear icon, then select Account and Settings.1.PNG
  2. From the left panel, choose Sales.
  3. In the Product and services section, click the pencil icon to edit.
  4. Put a check-mark in the Show Product/Service column on sales forms checkbox.
  5. Click Save, then Done.2.PNG

Once done, you now have the option to choose a Product/Service on the invoice.

 

You might also want to check out this article to learn how to create and send multiple invoices in QuickBooks.

 

Please know you can continue to reach me here with any additional questions. Thanks for coming to the Community, wishing you continued success.

View solution in original post

9 Comments 9
Jovychris_A
QuickBooks Team

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

Thanks for posting in the Community, @brandy1.

 

Yes, @Brandy. You can create another account in the Chart of Accounts and name it "Subscription". Then assign the newly created account to your new product/service item.

 

Here's to create a new account and name it Subscription:

  1. Go to Accounting and then Chart of Accounts.
  2. Click New and then Enter the Account Type as Income, Detail Type as Service/Fee Income, and Name as "Subscription".
  3. Then hit Save and close.

 

We can now make a new product/service by using these steps:

  1. Go to the Gear icon and then select Products and Services.
  2. Click New and then choose Service.
  3.  Enter the Name as "Subscription".
  4. Change the Income account to Subscription.
  5. Click Save and close.

Now the recurring transactions will be categorized as Subscription.
 

You can use this article when you decide which product and services you can change: Change Product and Services types. It includes changing individual and multiple items at once.

If you decide to schedule a recurring transaction and use an existing recurring template before the scheduled date, you may use this article: Schedule recurring transactions created with a template.

Please feel free to leave a message to this post if there's anything else. I'll be glad to help you. Have a good one!

brandy1
Level 2

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

It's not working.  Still shows as "Sales".  See screenshot.

 

MikiD
QuickBooks Team

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

Thanks for attaching a screenshot, brandy1. 

 

Please note that the income account that the transactions are posted to is the account you've set up for the items used in your Sales Receipt. These transactions that are still showing in the Sales account might still be using items or Products/Services under the Sales income account. 

 

You don't need to create a new item for this, you'll have to edit each Product/Service and hace them assigned under Subscription account instead. Here's how:

 

  1. Click the Gear icon at the top. 
  2. Select Products and Services under Lists
  3. From the list, hit Edit on the item involve. 
  4. Switch the income account from Sales to Subscription. 
  5. Choose Save and close

 

Repeat these steps for each of the Product/Services you've used in your Sales Receipts. 

 

Come back again if there's anything else you need. We'll be glad to help you with them. 

 

brandy1
Level 2

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

How do I add the new Service to the invoice?  Right now I'm not seeing the "Product / Service" dropdown.  See attached screenshot.

MadelynC
QuickBooks Team

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

Hello brandy1,
 

To show the Product and Service column on sales forms, you’ll want to set up it first. I’ll show you how:
 

  1. On the Gear icon, select Account and Settings.
  2. Go to Sales.
  3. Under Products and services section click Edit (pencil) icon.
  4. Put a checkmark on the box to Show Product/Service column on sales forms.
  5. Hit Save.  

If you’d like to group your products and services in QuickBooks Online, you can check this article: Group your products and services into different categories.
 

Get back to us if you need assistance moving forward.

brandy1
Level 2

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

I setup the Services already.  Check out screenshot.  The invoice is not giving me the option to choose a Product/Service.  

Mark_R
QuickBooks Team

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

I appreciate you getting back to us and providing a screenshot, @brandy1.

 

The steps provided by my colleague MadelynC above is to set up a Service item. To get the Product/Service option on the invoice, you'll have to turn on the Show Product/Service column on sales forms feature. Let me guide you through the steps.

 

  1. Click the Gear icon, then select Account and Settings.1.PNG
  2. From the left panel, choose Sales.
  3. In the Product and services section, click the pencil icon to edit.
  4. Put a check-mark in the Show Product/Service column on sales forms checkbox.
  5. Click Save, then Done.2.PNG

Once done, you now have the option to choose a Product/Service on the invoice.

 

You might also want to check out this article to learn how to create and send multiple invoices in QuickBooks.

 

Please know you can continue to reach me here with any additional questions. Thanks for coming to the Community, wishing you continued success.

View solution in original post

brandy1
Level 2

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

Perfect!  Thank you!

Butterfly2
Level 1

Is there a way to show "Recurring Transactions" as a different Account? Right now they are showing as "Sales" but I would like to categorize them as "Subscription".

I am looking at these answers.  If she has a subscription that is an expense, correct me if I am wrong. So why would she make it an income that is money going out. She is paying for that. Just going by the way her questions is worded

 

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