Mark bill as paid

Hello there, @wp07.

Helping you to finish your accounting task such as recording bill payments is easy with QuickBooks Online (QBO). When paying bills, you can add a new Payment Account that you can select. Let me guide you on how:

1. From the Pay Bills screen, click the Payment Account drop-down arrow.
2. Then, select Add new.
3. Choose the Account type and select the Detail Type.
4. Enter a name for your payment account.
5. Once done, click Save and close.

Also, in QBO, monitoring your business expenses and accounts payable is a breeze. The program has ready-made vendor reports you can open at any time and customize depending on your business needs. 

The Community is always open if you have further concerns about paying your bills in QBO. Just post a comment below to notify me of your response. Have a good one. 

apart from bank /  credit  card What other payment method we can add?

Hi wp07,

Thank you for your additional question. I'll be happy to shed light on your concern about the payment account.

I'd like to clarify that we're referring to the Payment account where the money was taken from. So, it can be your bank account, credit card account, petty cash account, or any accounts that you use to pay the bill. If the account is not on your list, just add one using the steps that DivinaMercy_N shared.

A Payment method is different: Cash, Debit, Credit Card, Bank ACH, Checks, Mobile payments, etc.  When recording a bill payment, the payment method is not required in QBO, unless you choose the pay bills online or schedule payments option.

I know you wanted to explain more about something pertaining to this because this seems to be very important to you. I'll be listening. Please clarify if you're referring to the payment account or payment method. How did you process the payment, and how do you want to reflect it in QuickBooks? Thanks in advance.

added new account (type : Expense). It is not displaying in payBills >> payment account drop down. When calling through API, getting Invalid account used Error.

Thanks for joining this thread, wp07.

Let me share some information about the payment methods used payment to pay bills in QBO.

 The account types that will show in the Payment account drop-down are bank and credit card. The categories will differ depending on the Detail Type you select. That’s why you’re unable to see the expense account.

If you’re using a third-party application to pay bills, I recommend contacting their customer support. They can help configure the payment account settings. Then, make sure the expense will show in the Payment account list.

Here’s a link that will guide you on how to manage bills and their payments. It provides detailed information on the account used to pay the transactions. Click here to view the write-up.

Also, this article contains topics about managing expenses and other supplier-related activities: Expenses and vendors.

Stay in touch if you need assistance when working in QuickBooks. I’m only a few clicks away from help. Wishing your business continued success.