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dhavalkakadiya
Level 1

Open bills/invoices visibility

When I try to write check/make deposit, I can see open invoices while I select 'make deposits' from Banking to match but I cannot see open bills to match while 'writing check' from Banking.

 

Is there any easy way out to match bills which have not been done earlier from bank feeds?

 

 

5 Comments
JessT
QuickBooks Team

Open bills/invoices visibility

Hi dhavalkakadiya!

 

Currently, there's an option for payment transactions on the Banking window that says Select Bills to Mark as Paid. You'll want to select that. On the next window, you will have to select a vendor first to see their outstanding bills, including the past due ones. By the way, what do you mean by done earlier from bank feeds?

 

 

 

You can also check about adding and matching transactions in QuickBooks Desktop.

 

I'm just right here if you have other questions or if you want to add more details about your concern.

dhavalkakadiya
Level 1

Open bills/invoices visibility

Thanks for the response. 

 

Somehow the transactions have not come in bank feeds. I'm manually adding payments/deposits in bank register.

 

How can I match it to open bills/invoices in those cases? 

ChristieAnn
QuickBooks Team

Open bills/invoices visibility

Hi there, dhavalkakadiya.

 

Welcome back to the QuickBooks Community. I'll share steps to ensure you're able to match payments/deposits to open bills/invoices.

 

Since you've already manually adding payments/deposits to the bank register, you can link the invoice to the imported entry to match Bank Feed transactions in QuickBooks Desktop. To start with, you can use the Add More Details option in your Bank Feeds.

 

  1. Go to Banking at the top menu bar.
  2. Select Bank Feeds and go to the Bank Feeds Center.
  3. Select your bank under Bank Accounts.
  4. Click on Transaction List.
  5. Select the deposit and go to the Action column.
  6. Click on Add More Details.
  7. In the Add More Details page, click on Open invoices. Apply the deposit to the open invoices by selecting the box beside the open invoice.

 

You can also change or edit the deposit by choosing the appropriate customer name.

 

  1. Find the account where you deposited the amount.
  2. Select the appropriate customer under the Receive From column.
  3. Under From Account select Accounts Receivable.
  4. Click Save & Close.
  5. Go to the Customer Center and select the customer's name.
  6. Click on the customer's open invoice.
  7. In the Invoice page, click on Receive Payments.
  8. In the Customer Payment page, click Apply Credit above Save and Close.
  9. Select the deposit.
  10. Click Done.

 

For additional information, you can click this article: Add and match Bank Feed transactions in QuickBooks Desktop.

 

Please refer to this article to view detailed steps on how you can reconcile your accounts so they match your bank and credit card statements to avoid discrepancies: Reconcile an account in QuickBooks Desktop.

 

Let me know directly if you have any other concerns about matching up deposits to invoices. I'll be right here to help you!

dhavalkakadiya
Level 1

Open bills/invoices visibility

Thanks for the response. 

 

Just to add, I've already deleted the transaction from the 'bank feeds' mistakenly and do not wish to update bank feeds again. 

 

How can I finish up in those cases?

 

AlcaeusF
Moderator

Open bills/invoices visibility

Hello @dhavalkakadiya,

 

I appreciate you for getting back to us here in the Community. Allow me to chime in and help you match the bills in QuickBooks Desktop.

 

I've read the thread from the top regarding the open bills. I can provide some clarification about how to record the payments correctly.

 

Using the Write Checks option will not link or match your payments to the bill. That's the reason why you cannot see the transactions during the process.

 

I recommend using the Pay Bills option by clicking Vendors at the top menu bar. This feature will help you link the payment directly to the bill and also be able to choose the Check option as the payment method.

 

Here's how:

 

  1. Click the Vendors tab at the top menu bar, then select Pay Bills
  2. Add the appropriate account.
  3. Press Show all bills.
  4. Choose the open bill you want to pay.
  5. For the Payment date, choose the original payment date you used for the check/s.
  6. From the Method dropdown, select Check.
  7. Fill in the necessary information.
  8. Select Pay Selected Bills

 

For additional reference, I've attached a link that provides a workaround on how to link the check to the bill in QuickBooks: Bill shows as unpaid after writing a check in QuickBooks Desktop.

 

Fill me in if you have additional questions about your bills in QuickBooks. I'm always here to help. Take care always.

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