Personal Credit Card Accidently Used To Pay Business Vendor Statement

You've come to the right place for help, coventry. I'm here to guide you through the process of reimbursing a business expense made with your personal credit card.

We can pay back personal expenses by creating a check. Let's start by adding a journal entry of the business expense you paid using your personal CC. Here's how:

1. Open the Accountant menu.
2. Click on Make General Journal Entries.
3. Go to the first line, and choose the expense account for the purchase.
4. Fill in the purchase amount in the Debits column.
5. Go to the second line, and choose Partner's equity or Owner's equity.
6. Add the same purchase amount in the Credits column.
7. Once done, click on Save and close.

I'd also recommend getting in touch with your accountant for the right accounts to use.

After that, you can now record the reimbursement to compensate the money. 

1. Open the Banking menu and select Write Checks.
2. Pick the right bank account.
3. Fill in all the necessary information.
4. Go to the Expense tab and select the expense account.
5. Add the amount.
6. Click Save & close to confirm.

See this link for more information on how to manage checks: Create, modify, and print checks.

Lastly, I'd like to ask for further details as to where the bill payment is coming from or what is it for. This way, we can provide the appropriate answer to your queries.

For future usage, check out these modules about how to set up repeating payments for vendors and how to resolve discrepancies on your account balances every month.

• Create an automatic recurring payment (check) to a vendor
• Reconcile an account in QuickBooks Desktop

Don't hesitate to reply to this thread so we can help you more handling your expenses and other transactions in QuickBooks Desktop. Take care always!

Thank you for the information.  The bill payment was paying off a vendor statement which consisted of several different expenses all under COGS.  Will the instructions provided allow me to reconcile the bill payment in QB without any issues related to the register balances?

Hi there, EbUnLIqu845.

I appreciate you for coming back to the thread and adding extra details about your concern and clarification about reconciling transactions in QuickBooks Desktop. I'll ensure you can manage your bill payment and reconcile your account smoothly.

When you have your bank statement in hand, you'll compare each transaction with the ones entered into QuickBooks. That said, as long as the bill payment is already cleared or allocated to any vendor balance or entry, yes, you're allowed to reconcile the bill payment in QBDT without any issues related to the register balances. Doing this, you can make sure everything matches and you know your accounts are balanced and accurate. 

You may click on this article to see the detailed steps on how you can reconcile your accounts so they match your bank and credit card statements: Reconcile an account in QuickBooks Desktop.

In case you experience ending balance issues while you're reconciling your account, you can open this article on how to fix them: Fix issues when you're reconciling in QuickBooks Desktop.

Lastly, I'm adding this article to see various guidelines that may help you fix any reconciliation issues you may encounter in QBDT: Learn the reconcile workflow in QuickBooks.

Please don't hesitate to click the Reply button below if you have other concerns related to any vendor transactions. I'm always around to help, coventrygattis. Have a great day!