How do I get started? I'm working in a non profit service organization. We have a worked out a budget with revenue and expense categories. We have purchased a QBO subscription. I have three bank accounts, and I have connected my QBO to the account that has the least amount of transactions so I can learn. I guess my main question is, "How do I transfer all the divisions and categories and sub-categories from our budget into QBO?" I think that I have to do this so I can associate the bank transactions to a grouping in our budget.
When you mentioned about divisions, categories, and sub-categories, you might be referring to the Location and Class tracking features in QuickBooks Online. These feature are available in QuickBooks Online Plus and Advanced subscription. To know more about these features, you can browse these references:
These locations and classes can be assigned to transactions that you create in QuickBooks Online.
If you want to import the divisions, categories, and sub-categories from a third-party application, I'd recommend reaching out the third-party app's support team. They might have an option to import it to QBO. Otherwise, you'll have to create them manually in QBO. Then, assign it to the transactions.
I’m still confused; we want to use QBO as our checkbook register for our bank account- but we also want to categorize each credit or debit in the register. For instance; if I write a check for a speaker I want it tier the categories first as Audio, then as Sound System, then as Speaker. So three tiers are reportable.