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EVRCo
Level 1

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt? They are both set up as checking accounts and both behave differently.

 

I receive income from two sources and they come into different bank accounts, one will not allow me to categorize the transaction type to Sale Receipt and one will.

 

  • From eBay to my Bank Checking account - This account will not give me the option to enter it as as Sales Receipt and therefore it does not show in my Sales Report.

Checking Input.jpg

  • From a PayPal Invoices which is are deposited in to my PayPal account - This has the option for a Sales Receipt which shows in my Sales Report
6 Comments 6
JessT
QuickBooks Team

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

Hi there, EVRCo.

 

PayPal can be directly connected to QuickBooks, and one of the features it offers is the creation of sales receipts in QBO.

 

On the other hand, a third-party or mediator app like Zapier or OneSaas is used to connect eBay to QuickBooks. For this reason, we have no control over how transactions are exported since QBO it's just a receiving software. I would recommend reaching out to the mediator app's support so they can help you with how transactions are exported to QBO.

 

If you have other questions, you can always go back to his thread.

EVRCo
Level 1

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

Thank you for your reply.

 

This is not from any software linked to eBay, it is ALL money deposits made directly into my Business Checking Account, the two scenarios are;

  • If I deposit a check from a customer sale.
  • or if eBay managed payments make a direct deposit to my checking account.

With both of these QBO does not allow me to categorize it as a Sales Receipt in my checking account. This does not make sense to me (I'm not an accountant) as I would think all businesses would deposit money from sales to their checking accounts. And would want them to show as sales

 

Is it necessary to create Sales Receipts for every deposit? It would be much easier if they simply allowed me to categorize it this way.

Rose-A
Moderator

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

I appreciate the details you've provided, EVRCo.

 

It's not necessary to create a Sales Receipt for every deposit. This type of transaction is generally used when payment is received immediately. You're also recording the sales at the same time.


z.PNG

 

I know how important it is to have control over your deposits. However, the option to categorize it as a sales receipt is currently unavailable in QuickBooks Online.

 

Letting us know what works best for you will show our developers what they need to consider in future product updates.

 

In the meantime, I'd encourage you to visit our QuickBooks Blog site. This way you'll stay informed about the product enhancements as well as business tips from our accountants.

 

Additionally, I recommend reviewing your transactions. Also, you can match them to the existing entries in the software. Just go to the For Review tab from the Banking menu. Doing so will help you ensure the accuracy of your financial records.

 

For follow-up questions about this or help requests with other things in QuickBooks, feel free to connect with me again. I'll be right here to help you anytime.

EVRCo
Level 1

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

Thank you for your reply  you said

 

"However, the option to categorize it as a sales receipt is currently unavailable in QuickBooks Online"

 

This is not true as it is available on my PayPal bank which is set up as a "Checking Account" and it is not available as an option on me M&T Bank Checking account, which is also set up as a "Checking Account" 

  • How is it possible that one account has this option and the other does not?
  • Would everybody not want to show all deposit for sales as sales receipts?

 

The most frustrating thing about this is the unless the trans actions are entered as "Sales Receipts they do not show up in the "Sales" Dashboard or Sales Reports", and this then is different to the income.

  • Is it possible to customize the Dashboard and sales reports to show other income that cannot be categorized as Sales Receipts?
EVRCo
Level 1

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

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Rubielyn_J
QuickBooks Team

How can I categorize the transactions coming into my checking account to give me to the option to  categorize the transaction type to Sale Receipt?

Thanks for getting back in here, @EVRCo.

 

Directly recording a deposit transaction isn't considered a sale in QuickBooks Online (QBO). It has to be linked to a sales transaction, such as a sales receipt or an invoice.

 

Once your sales transactions have been recorded, along with their respective payments, you can refer to this article on how you can match them to your bank feeds: 

Categorize and match online bank transactions in QuickBooks Online.

 

Currently, the option to customize the Dashboard to show other income that can't be categorized as a sales receipt is unavailable. If you want to show all the sales receipts on your sales report, you can customize your report. Here's how:

  1. From the left panel, choose Reports.
  2. In the Find report by name field, search for your sales report.
  3. Click the Customize button.
  4. Choose the Report period.
  5. In the Filter section, click transaction Type and then select Sales receipt.

For more information, consider checking out this article on how to personalize reports in QBO: Customize reports.

 

Lastly, to ensure that your QBO bank account matches the balance of your actual bank account, you'll want to do a reconciliation. Take a look at this article for the steps: Reconcile an account in QuickBooks Online.

 

If there's anything else that I can help you with QuickBooks, let me know in the comments section. I'll be around to help. Have a pleasant day.

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